UAE National Administrative & Executive Support

EHIF; Abu Dhabi; On-site; AED 70,000 - 110,000; Full time

Job summary

EHIF in the United Arab Emirates is seeking a proactive UAE National Administrative Assistant to support day-to-day operations in Sharjah. The role welcomes fresh graduates and professionals with up to 10 years of experience within the Oil & Gas and Energy sectors, aligning with Emiratization objectives.

You will handle general administrative duties, manage correspondence, organize filing, coordinate meetings, and assist travel arrangements, while maintaining confidentiality and accuracy in a

Qualifications

• Diploma or Bachelor's Degree in a relevant field.
• Internship or administrative experience is an advantage.

Responsibilities

• Provide general administrative support to the department and management.
• Handle incoming correspondence, emails, and telephone inquiries.
• Maintain and organize electronic and hard-copy filing systems.
• Schedule meetings, prepare agendas, and coordinate meeting logistics.
• Prepare routine reports, presentations, and documents.
• Assist in travel arrangements, accommodation bookings, and expense tracking.
• Coordinate office supplies and administrative inventories.
• Support onboarding activities for new employees.
• Ensure confidentiality of company information and records.
• Perform other administrative duties as assigned.
• Manage calendars, meetings, and travel arrangements for senior management.
• Coordinate departmental communications and stakeholder interactions.
• Prepare reports, presentations, meeting minutes, and business correspondence.
• Support project documentation, document control, and records management activities.
• Monitor administrative processes and recommend efficiency improvements.
• Coordinate with internal departments, clients, contractors, and external vendors.
• Track department budgets, invoices, and procurement requests where applicable.
• Assist with event planning, workshops, and corporate activities.
• Ensure compliance with company policies and document management procedures.
• Provide guidance and support to junior administrative staff when required.

Skills

Verbal & written communication

Organizational skills

Confidentiality

Stakeholder coordination

Education

Diploma or Bachelor's Degree

Job description

EHIF in the United Arab Emirates is seeking a proactive UAE National Administrative Assistant to support day-to-day operations in Sharjah. The role welcomes fresh graduates and professionals with up to 10 years of experience within the Oil & Gas and Energy sectors, aligning with Emiratization objectives.

You will handle general administrative duties, manage correspondence, organize filing, coordinate meetings, and assist travel arrangements, while maintaining confidentiality and accuracy in a