Travel Executive/Administrator

Confidential; Dubai; On-site; AED 120,000 - 160,000; Full time

Job summary

Vogue Sourcing is seeking a Travel Coordinator to manage and coordinate all aspects of global business travel for employees, ensuring compliance and cost efficiency. You will act as the single point of contact for bookings, visas, documentation, travel advances, and travel-related technology, aligning with internal policies and reporting on travel spend.

Experience in travel coordination and strong organizational skills are required, with attention to detail and the ability to handle multiple

Qualifications

• Experience in coordinating global travel for employees.
• Strong organisational skills and attention to detail.
• Ability to manage multiple bookings and travel arrangements while maintaining cost control.

Responsibilities

• Coordinate end-to-end travel arrangements including flights, hotels, transfers and itineraries.
• Manage visa applications, documentation and travel compliance.
• Maintain employee passport records, visa expiry dates and eligibility documentation.
• Arrange travel advances, foreign currency, company card requirements and expense reconciliation.
• Procure and manage eSIMs, roaming packages and mobile connectivity.
• Ensure travellers have documents, insurance and emergency contacts before departure.
• Support employees during disruptions, cancellations or emergencies.
• Produce travel reports and dashboards on spend and activity.

Skills

Travel coordination

Organisational skills

Attention to detail

Communication skills

Multitasking

Cost awareness

Tools

Microsoft Office

Job description

To manage and coordinate all aspects of global business travel for Vogue Sourcing, ensuring employees have everything required to travel efficiently, compliantly and cost-effectively.

The role acts as the single point of contact for travel bookings, visas, documentation, travel funds, mobile connectivity and travel compliance. This aligns with Vogue's travel request, approval, booking and cost tracking processes described in the travel management documentation.

Key Responsibilities:-

Coordinate end-to-end travel arrangements including flights, hotels, transfers and travel itineraries.

Manage visa applications, invitation letters, supporting documentation and travel compliance requirements.

Maintain employee passport records, visa expiry dates and travel eligibility documentation.

Arrange travel advances, foreign currency, company card requirements and reconciliation of travel expenses.

Procure and manage eSIMs, roaming packages, mobile connectivity and travel technology requirements.

Ensure all travellers have the correct documentation, insurance and emergency contact information before departure.

Manage travel approvals and booking workflows in line with company policy.

Maintain global travel calendars and travel tracking systems.

Liaise with embassies, visa agencies, travel providers, airlines and hotels.

Support employees during travel disruptions, cancellations or emergency situations.

Produce travel reports, dashboards and management information on travel spend and activity

Skills

• Previous experience in travel coordination,
• Strong organisational and planning skills.
• Excellent attention to detail and ability to manage multiple bookings simultaneously.
• Proficient in Microsoft Office, Outlook and reporting tools.
• Commercially aware with a focus on cost control and service delivery.
• Strong communication skills with the confidence to deal with employees and senior management.