Transportation Supervisor

Whitespot; Dubai; On-site; AED 180,000 - 240,000; Full time

Job summary

Whitespot in Dubai is seeking a Transport & Fleet Supervisor to lead daily staff transportation, plan routes, and supervise drivers across multiple sites. The role focuses on fleet maintenance, regulatory compliance, and efficiency in moving large teams between accommodation and project sites.

You will coordinate with Operations, HR, and Mobilization teams, prepare schedules, monitor fuel costs, and ensure safety standards.

Qualifications

• Diploma or degree in logistics/transport or related field.
• Min 3–5 years UAE experience in transportation or fleet supervision.
• Experience in facilities management or manpower transport is preferred.
• Knowledge of UAE roads, regulations, and safety standards.

Responsibilities

• Plan, coordinate, and supervise daily staff transportation between accommodation, project sites, and other locations.
• Monitor vehicle availability, maintenance, and fuel consumption; ensure compliance with UAE regulations.
• Supervise drivers, monitor attendance and safety, and arrange replacements as needed.
• Coordinate with Operations, HR, Recruitment, Mobilization, and Accommodation teams.
• Prepare daily and monthly transport reports; maintain logs and documentation.

Skills

Planning and coordination

Leadership and driver management

Communication and problem-solving

Safety and cost control

Flexibility with extended hours

Education

Diploma or Bachelors degree in Logistics, Transport Management, Business Administration

Tools

MS Excel

Transport scheduling systems

Job description

Job Description:

Key Responsibilities

1. Transportation Operations

• Plan, coordinate, and supervise daily staff transportation between accommodation, project sites, and other designated locations.
• Prepare and manage daily vehicle schedules, routes, and driver allocations.
• Ensure timely employee pick-up and drop-off across multiple locations.
• Coordinate transportation requirements for new employee arrivals, transfers, and mobilization.
• Respond promptly to emergency and last-minute transportation requests.

2. Fleet & Vehicle Management

• Monitor vehicle availability, utilization, maintenance, and operational efficiency.
• Ensure all vehicles are properly maintained, registered, insured, and compliant with UAE regulations.
• Coordinate preventive maintenance, repairs, and vehicle inspections.
• Monitor fuel consumption, mileage, and vehicle operating costs.
• Maintain accurate records of vehicle documentation and maintenance schedules.

3. Driver Supervision

• Supervise drivers and ensure adherence to assigned routes, schedules, and company policies.
• Monitor driver attendance, performance, discipline, and compliance with safety regulations.
• Ensure drivers hold valid UAE driving licences appropriate to their assigned vehicles.
• Conduct regular driver briefings on road safety and operational requirements.
• Arrange replacement drivers during absences or emergencies.

4. Coordination & Communication

• Coordinate closely with Operations, HR, Recruitment, Mobilization, and Accommodation teams.
• Ensure transportation arrangements are aligned with project manpower requirements and shift timings.
• Handle transportation-related complaints and resolve operational issues promptly.
• Coordinate with external transport providers when additional vehicles are required.

5. Reporting & Compliance

• Prepare daily and monthly transportation reports covering vehicle utilization, driver attendance, fuel consumption, and operational issues.
• Maintain transport movement logs, trip sheets, and fleet records.
• Ensure compliance with UAE traffic laws, RTA requirements where applicable, and company HSE standards.
• Report accidents, breakdowns, and safety incidents promptly.

Qualifications & Experience

• Diploma or Bachelors degree in Logistics, Transport Management, Business Administration, or a related field.
• Minimum 3–5 years of experience in transportation or fleet supervision within the UAE.
• Previous experience in Facilities Management, manpower transportation, or large-scale staff transportation is preferred.
• Good knowledge of UAE roads, routes, traffic regulations, and transport operations.
• Experience supervising drivers and coordinating multiple vehicles across project locations.
• Proficiency in MS Excel and transport scheduling/reporting systems.
• Valid UAE driving licence preferred.

Required Skills

• Strong planning, scheduling, and coordination skills.
• Effective leadership and driver management.
• Ability to manage transportation for large numbers of employees across multiple sites.
• Good communication and problem-solving abilities.
• Ability to work under pressure and handle operational emergencies.
• Strong attention to safety, cost control, and operational efficiency.
• Flexibility to work extended hours when operationally required.

Key Performance Indicators (KPIs)

• On-time employee pick-up and drop-off performance.
• Fleet availability and vehicle utilization.
• Reduction in transportation delays and complaints.
• Fuel efficiency and transport cost optimization.
• Driver compliance and safety performance.
• Timely vehicle maintenance and documentation renewals.

Requirements: