Transportation Supervisor

White Spot Facilities Management Services LLC; Dubai; On-site; AED 90,000 - 150,000; Full time

Job summary

White Spot Facilities Management Services LLC is seeking a Transportation Operations Specialist to plan, coordinate, and supervise daily staff transportation between site accommodations and project locations. You will manage vehicle schedules, routes, and driver allocations to ensure timely pick-ups and mobilizations.

Responsibilities include fleet maintenance coordination, safety compliance, and generating transport reports.

Qualifications

• Diploma or Bachelor's degree in Logistics, Transport Management, Business Administration, or a related field.

Responsibilities

• Plan, coordinate, and supervise daily staff transportation between accommodation, project sites, and other designated locations.
• Prepare and manage daily vehicle schedules, routes, and driver allocations.
• Ensure timely employee pick-up and drop-off across multiple locations.
• Coordinate transportation requirements for new employee arrivals, transfers, and mobilization.
• Respond promptly to emergency and last-minute transportation requests.
• Monitor vehicle availability, utilization, maintenance, and operational efficiency.
• Coordinate preventive maintenance, repairs, and vehicle inspections.
• Maintain accurate records of vehicle documentation and maintenance schedules.
• Supervise drivers and ensure adherence to routes, schedules, and policies.
• Coordinate with Operations, HR, Recruitment, Mobilization, and Accommodation teams.
• Prepare daily and monthly transportation reports covering vehicle utilization, driver attendance, fuel consumption, and operational issues.

Skills

Planning & coordination

Leadership & driver management

Large-scale transportation

Communication & problem-solving

Pressure handling

Safety & cost control

Extended hours flexibility

Education

Diploma or Bachelor's in Logistics/Transport Management/Business Admin

Tools

MS Excel

Transport scheduling systems

Job description

Key Responsibilities

1. Transportation Operations

• Plan, coordinate, and supervise daily staff transportation between accommodation, project sites, and other designated locations.
• Prepare and manage daily vehicle schedules, routes, and driver allocations.
• Ensure timely employee pick-up and drop-off across multiple locations.
• Coordinate transportation requirements for new employee arrivals, transfers, and mobilization.
• Respond promptly to emergency and last-minute transportation requests.

2. Fleet & Vehicle Management

• Monitor vehicle availability, utilization, maintenance, and operational efficiency.
• Ensure all vehicles are properly maintained, registered, insured, and compliant with UAE regulations.
• Coordinate preventive maintenance, repairs, and vehicle inspections.
• Monitor fuel consumption, mileage, and vehicle operating costs.
• Maintain accurate records of vehicle documentation and maintenance schedules.

3. Driver Supervision

• Supervise drivers and ensure adherence to assigned routes, schedules, and company policies.
• Monitor driver attendance, performance, discipline, and compliance with safety regulations.
• Ensure drivers hold valid UAE driving licences appropriate to their assigned vehicles.
• Conduct regular driver briefings on road safety and operational requirements.
• Arrange replacement drivers during absences or emergencies.

4. Coordination & Communication

• Coordinate closely with Operations, HR, Recruitment, Mobilization, and Accommodation teams.
• Ensure transportation arrangements are aligned with project manpower requirements and shift timings.
• Handle transportation-related complaints and resolve operational issues promptly.
• Coordinate with external transport providers when additional vehicles are required.

5. Reporting & Compliance

• Prepare daily and monthly transportation reports covering vehicle utilization, driver attendance, fuel consumption, and operational issues.
• Maintain transport movement logs, trip sheets, and fleet records.
• Ensure compliance with UAE traffic laws, RTA requirements where applicable, and company HSE standards.
• Report accidents, breakdowns, and safety incidents promptly.

Qualifications & Experience

• Diploma or Bachelor's degree in Logistics, Transport Management, Business Administration, or a related field.
• Minimum 3-5 years of experience in transportation or fleet supervision within the UAE.
• Previous experience in Facilities Management, manpower transportation, or large-scale staff transportation is preferred.
• Good knowledge of UAE roads, routes, traffic regulations, and transport operations.
• Experience supervising drivers and coordinating multiple vehicles across project locations.
• Proficiency in MS Excel and transport scheduling/reporting systems.
• Valid UAE driving licence preferred.

Required Skills

• Strong planning, scheduling, and coordination skills.
• Effective leadership and driver management.
• Ability to manage transportation for large numbers of employees across multiple sites.
• Good communication and problem-solving abilities.
• Ability to work under pressure and handle operational emergencies.
• Strong attention to safety, cost control, and operational efficiency.
• Flexibility to work extended hours when operationally required.

Key Performance Indicators (KPIs)

• On-time employee pick-up and drop-off performance.
• Fleet availability and vehicle utilization.
• Reduction in transportation delays and complaints.
• Fuel efficiency and transport cost optimization.
• Driver compliance and safety performance.
• Timely vehicle maintenance and documentation renewals.