Training Operations & Logistics Coordinator

Tanqeeb; Dubai; On-site; AED 67,000 - 112,000; Full time

Job summary

GSG Academy in Dubai is seeking an organised, proactive training coordinator to manage course logistics, room setup, materials, and on-site operations. You will ensure everything is prepared, clean, and ready for each session, supporting speakers and participants throughout the course.

The role requires strong multitasking, attention to detail, and the ability to adapt to the Academy’s schedule in the UAE. Fluency in English is expected, with Arabic as a plus.

Qualifications

• Bachelor’s degree or diploma completed.
• Experience in training coordination, events, administration, hospitality, operations or similar preferred.
• Strong organisational and coordination skills.
• Excellent attention to detail and hands-on approach.
• Good communication and interpersonal skills.
• Fluency in English; Arabic is an advantage.

Responsibilities

• Prepare the Academy, theory room, wet lab, equipment, and course materials, ensuring everything is organised, clean, and ready.
• Coordinate all required materials, equipment, instruments, consumables, and logistical requirements in advance.
• Coordinate the availability of required orthopedic instruments with the relevant technical team.
• Arrange materials and equipment that need to be purchased, ordered, transported, or prepared locally.
• Arrange food, coffee breaks, refreshments, and catering requirements for course days.
• Assist with participant check-in and registration and ensure participants are registered through the GSG Academy App.
• Welcome and support participants and speakers throughout the course.
• Manage course-day logistics, including room setup, equipment, materials, catering, and other Academy requirements.
• Monitor the course schedule and promptly report any operational issues or unexpected situations to the Academy Manager.
• Support speakers with technical, practical, and logistical requirements during their sessions.
• For practical courses, ensure that all required equipment, instruments, materials, consumables, and practical training requirements are prepared and available before each session.
• Maintain the cleanliness, organisation, and professional appearance of the Academy throughout each course.
• Clean, reset, and organise the Academy and training rooms after each course day and ensure equipment and materials are properly stored.
• Check for missing, damaged, or insufficient materials and equipment and report them to the Academy Manager.
• Prepare and submit the course expense report after each course for financial tracking and documentation.
• Provide brief post-course feedback covering organisation, participants, speakers, venue, and areas for improvement.
• Support the Academy team with additional administrative and operational activities as required.

Skills

Organisational skills

Coordination skills

Communication skills

Interpersonal skills

English proficiency

Education

Bachelor’s degree or diploma

Tools

Microsoft Office

Job description

GSG Academy in Dubai is seeking an organised, proactive training coordinator to manage course logistics, room setup, materials, and on-site operations. You will ensure everything is prepared, clean, and ready for each session, supporting speakers and participants throughout the course.

The role requires strong multitasking, attention to detail, and the ability to adapt to the Academy’s schedule in the UAE. Fluency in English is expected, with Arabic as a plus.