Training Administrator

Keolis.MHI; United Arab Emirates; On-site; AED 1,071,000 - 1,875,000; Full time

Job summary

Keolis.MHI in Dubai seeks a Training Administrator to provide high-quality administrative and coordination support to the Training function within HR. The role handles scheduling, records, reports, and liaison with internal departments and external providers.

You will manage training documentation, assist audits, and maintain data integrity while coordinating travel and logistics when needed.

Qualifications

• Fluent in English; written and spoken.
• Diploma or degree in any discipline; degree in business/admin preferred.
• Experience in HR or Training admin is a plus.
• 5 years in administrative and executive support roles in rail industry is noted.

Responsibilities

• Process training-related financial transactions through Dynamics and track costs against budget.
• Coordinate with Finance, Procurement and HR for timely processing.
• Act as primary administrative point of contact for training coordination with internal departments.
• Liaise with external training providers and awarding bodies for scheduling and compliance.
• Support audits and visits by ensuring accurate records and evidence.
• Coordinate scheduling, attendance records, evaluations, and post-training documentation.
• Maintain record-keeping, document control and data integrity.
• Produce regular training and performance reports for management.
• Review training documentation for accuracy and compliance with templates.
• Coordinate travel, accommodation and logistics as required.
• Maintain confidentiality of training, employee, financial and performance information.

Skills

Fluent English

Organisational skills

Time management

Communication skills

Education

Diploma or degree (any discipline)

Degree in business administration/HR (preferred)

Tools

MS Excel

MS Word

MS Office

Job description

Date: Oct 7, 2026

Location:

Dubaï, AE, 114190

Brand: KEOLIS

Contract Type: Permanent contract

The Training Administrator provides high‑quality administrative and coordination support to the Training function of Human Resource Department.

Main Responsibilities

Strategic

N/A

Financial

• Process Training‑related financial transactions through Dynamics, including training costs, vendor payments, overtime, and reimbursements.
• Track Training expenditure against the approved annual budget and prepare regular cost and variance reports.
• Coordinate with Finance, Procurement, and HR teams to ensure timely and accurate financial processing.

Stakeholder / Customer

• Act as the primary administrative point of contact for internal departments on training coordination matters.
• Liaise with external training providers and awarding bodies to support scheduling, documentation, and compliance requirements.
• Support audits, reviews, and visits from external bodies by ensuring required records and evidence are available and accurate.

Operational

• Coordinate and administer training activities, including scheduling, attendance records, evaluations, and post‑training documentation.
• Maintain accurate record‑keeping, document control, and data integrity.
• Produce regular training, attendance, and performance reports for management and internal stakeholders.
• Review internal and external training documentation for accuracy, completeness, and compliance with approved templates and standards.
• Support internal audits of training’s administrative processes and implement corrective actions where required.Coordinate travel, accommodation, and logistical arrangements as required.
• Maintain confidentiality of all training, employee, financial, and performance information.

Capability / People

• Demonstrate professional service standards and a customer‑focused approach in all interactions.
• Maintain up‑to‑date knowledge of HR-Training systems, tools, and administrative best practices.
• Work collaboratively with HR, Operations, Finance, and external partners to support effective learning delivery.

Minimum Qualification

Education

Diploma or degree of any discipline.

Degree in business administration, human resources, or a related field (preferred).

Experience

• Minimum 3 years’ experience in an administrative role, preferably within HR or Training administration.
• Experience working with training records, databases, or HR systems.
• Exposure to finance or procurement processes is an advantage.
• 5 years of experience in administrative and executive support roles in rail industry

Skills / Training

• Fluent in English (written and spoken).
• Proficient in MS Office applications, particularly Excel and Word.
• Strong organisational, communication, and time‑management skills.

Job Segment: Curriculum, Document Control, Procurement, Training, Education, Administrative, Operations