Tender Desk Assistant

HASKONING; Dubai; On-site; AED 100,000 - 156,000; Full time

Benefits offered by this job

Healthcare benefits for you and family

Annual base salary increases

Performance bonus

Job summary

Haskoning seeks a Tender Desk Assistant in Dubai to drive structured bid processes across the Middle East. You will coordinate submissions, qualify opportunities and support strategic pursuits with cross‑functional teams, using CRM, data tools and AI-enabled workflows.

You will collaborate with Business Development, Technical and Marketing teams to ensure compliant, high‑quality proposals and maintain up‑to‑date libraries and records. Strong English and MS Office skills are essential.

Qualifications

• A bachelor’s degree in Business Administration, Engineering, Marketing or a related discipline.
• 5+ years of experience in proposal coordination, tender support or business development support.
• Excellent written and spoken English, including confidence in business writing and proposal coordination.
• Proficiency in Microsoft Word, Excel and PowerPoint; experience with Power BI or another data visualisation tool is preferred.
• Familiarity with Oracle CRM, ABW, proposal libraries, tender portals or procurement platforms is an advantage.

Responsibilities

• Coordinate proposals and tenders: Support regional business development activities and coordinate high-quality, compliant submissions, from preparing templates and schedules to managing reviews, stakeholder input and final submission.
• Identify and qualify opportunities: Monitor tender portals, procurement platforms and client announcements, conduct market research across priority countries and sectors, screen leads and support opportunity qualification with Business Development teams.
• Support strategic pursuits: Review requests for proposals to identify key risks, opportunities and potential win themes, while liaising with Business Development, Marketing and technical teams on major pursuits across countries and business units.
• Manage business development information: Maintain project references, capability statements, brochures, proposal libraries, CapStats and Toolkit resources, and keep Oracle CRM and ABW opportunity records accurate and up to date.
• Improve reporting and ways of working: Support pipeline reporting and proposal performance analysis, prepare Power BI dashboards and regional business development reports, apply AI and digital tools to improve workflows, and contribute to Tender Desk best practices across the region.

Skills

Proposal coordination

Tender support

Business development support

English communication

MS Word

Excel

PowerPoint

Power BI

Oracle CRM

ABW

Education

Bachelor’s degree in Business Administration, Engineering, Marketing or related discipline

Tools

MS Office

Power BI

Job description

Join our Water & Maritime team in Dubai and help shape high-quality proposals and tenders for projects across the Middle East. In this regional role, you will bring structure to complex submission processes, connect technical and commercial teams, and use data and digital tools to strengthen our business development activities.

What you will do as a Tender Desk Assistant

As a Tender Desk Assistant, you will support proposal, tender and business development activities across the Middle East. Working closely with our Business Development, Technical and Marketing teams, you will help qualify opportunities, coordinate submissions and improve the quality and efficiency of our regional business development processes.

You will manage multiple requirements and deadlines while ensuring that proposal materials are clear, compliant and of a consistently high standard. You will also use CRM data, reporting tools and AI-enabled solutions to improve proposal development, document management and team productivity.

• Coordinate proposals and tenders: Support regional business development activities and coordinate high-quality, compliant submissions, from preparing templates and schedules to managing reviews, stakeholder input and final submission.
• Identify and qualify opportunities: Monitor tender portals, procurement platforms and client announcements, conduct market research across priority countries and sectors, screen leads and support opportunity qualification with Business Development teams.
• Support strategic pursuits: Review requests for proposals to identify key risks, opportunities and potential win themes, while liaising with Business Development, Marketing and technical teams on major pursuits across countries and business units.
• Manage business development information: Maintain project references, capability statements, brochures, proposal libraries, CapStats and Toolkit resources, and keep Oracle CRM and ABW opportunity records accurate and up to date.
• Improve reporting and ways of working: Support pipeline reporting and proposal performance analysis, prepare Power BI dashboards and regional business development reports, apply AI and digital tools to improve workflows, and contribute to Tender Desk best practices across the region.

Where you will work

At Haskoning, you will join an independent, employee-owned international consultancy that combines engineering, design and consultancy services with software and technology. Our mission, “Enhancing Society Together”, drives us to create a positive impact on the world.

We offer purpose-driven and challenging work on diverse international projects, leveraging our 140+ years of expertise. With over 6,800 employees in more than 25 countries, we work together to turn challenges into opportunities and make a real impact on society. We collaborate with leading clients in markets such as infrastructure, climate resilience, renewable energy, decarbonisation of industry and sustainable mobility.

As our new Tender Desk Assistant, you will join our Water & Maritime team in Dubai, United Arab Emirates. You will work with colleagues from different technical and commercial disciplines and support business development and tender activities across the Middle East.

What you bring

You are proactive, resourceful and solution-oriented, with strong attention to detail and a genuine commitment to delivering high-quality work. You organise your work effectively, remain composed under tight deadlines and are comfortable coordinating several priorities at the same time.

You communicate confidently with multidisciplinary and multicultural stakeholders and can work independently while remaining closely connected to regional teams. You are also interested in digital ways of working and can use data and AI-enabled tools to support research, content development and proposal preparation.

• A bachelor’s degree in Business Administration, Engineering, Marketing or a related discipline.
• 5+ years of experience in proposal coordination, tender support or business development support.
• Excellent written and spoken English, including confidence in business writing and proposal coordination.
• Proficiency in Microsoft Word, Excel and PowerPoint; experience with Power BI or another data visualisation tool is preferred.
• Familiarity with Oracle CRM, ABW, proposal libraries, tender portals or procurement platforms is an advantage.

What you can expect from us

At Haskoning, we believe that the well‑being of our employees is essential to our shared success. That is why we offer a comprehensive benefits package designed to support both your professional development and personal well‑wellness.

What we offer:

• A solid foundation: A competitive base salary with annual increases, healthcare benefits for you and your family, and a bonus based on company performance.
• Support for your well‑being: Flexible working arrangements that help you maintain a healthy balance between your professional and personal life.
• Development opportunities: Access to a wide range of training and development opportunities, including LinkedIn Learning, learning weeks, external training, regional leadership programmes and knowledge-sharing sessions with international colleagues.
• An informal and inclusive culture: An open and welcoming environment where people come first, diversity is embraced, team spirit is strong and colleagues are approachable.
• International collaboration: The opportunity to work with passionate and supportive colleagues in the United Arab Emirates and across other Haskoning offices, while contributing to diverse regional and international projects.

Are you our new colleague?

The application process consists of interviews and may include an assessment. If we are all enthusiastic after completing the process, you will receive an offer and we will be happy to welcome you on board.

We are committed to fostering a diverse and inclusive workplace where everyone feels valued, respected and empowered. Regardless of your experience, background or other personal characteristics, you are welcome here.

Due to privacy regulations, please submit your application via the apply button and not by email.