Pipeline Department Assistant

Technip Energies; Abu Dhabi; On-site; AED 60,000 - 90,000; Full time

Job summary

Technip Energies is seeking a Pipeline Department Assistant for our Abu Dhabi, UAE team. You will report to the Pipeline Department Manager and provide administrative support across FEED, EPC, and project activities.

The role requires managing documentation, schedules, and communication with internal teams, clients, vendors, and stakeholders. Start date ASAP; English proficiency and strong organizational skills are essential.

Qualifications

• Bachelor or Diploma in business administration, office management, engineering support, or related discipline.
• Certification in Office Administration or Document Control is an advantage.
• Experience with MS Office and document management systems is desirable.

Responsibilities

• Provide day-to-day administrative assistance to the Pipeline Department team.
• Manage departmental correspondence, emails, meeting invitations, and calendars.
• Prepare, format, and distribute reports, presentations, and departmental communications.
• Coordinate travel arrangements, accommodation bookings, and expense claims for department personnel.
• Maintain and update departmental documents, registers, and records.
• Assist in preparing weekly and monthly progress reports.

Skills

Microsoft Office

Document management

Communication skills

Stakeholder management

Time management

Attention to detail

Confidentiality

Education

Bachelor's degree

Diploma

Tools

EDMS/Aconex/SharePoint

Job description

Job Description:

We are currently seeking a Pipeline Department Assistant, reporting directly to the Head of the Department to join our team based in UAE, Abu Dhabi.

About us:

Technip Energies is a global technology and engineering powerhouse. With leadership positions in LNG, hydrogen, ethylene, sustainable chemistry, and CO2 management, we are contributing to the development of critical markets such as energy, energy derivatives, decarbonization, and circularity. Our complementary business segments, Technology, Products and Services (TPS) and Project Delivery, turn innovation into scalable and industrial reality.

Through collaboration and excellence in execution, our 17,000+ employees across 34 countries are fully committed to bridging prosperity with sustainability for a world designed to last.

About the mission we offer you:

Job Title: Pipeline Department Assistant
Department: Pipeline Engineering
Location: Abu Dhabi, UAE
Reporting To: Pipeline Department Manager / Lead Pipeline Engineer

Job Purpose

Provide administrative, coordination, and document control support to the Pipeline Department, ensuring efficient execution of engineering, FEED, EPC, and project activities. Assist in managing departmental documentation, schedules, correspondence, reports, and coordination with internal teams, clients, vendors, and project stakeholders.

Key Responsibilities Administrative Support

• Provide day-to-day administrative assistance to the Pipeline Department team.
• Manage departmental correspondence, emails, meeting invitations, and calendars.
• Prepare, format, and distribute reports, presentations, and departmental communications.
• Organize travel arrangements, accommodation bookings, and expense claims for department personnel when required.

Document Control & Reporting

• Maintain and update pipeline engineering documents, registers, and records.
• Ensure proper filing and retrieval of technical documents, drawings, specifications, and reports.
• Support document transmittals and coordination with Document Control teams.
• Track departmental deliverables and maintain status reports.
• Assist in preparing weekly and monthly progress reports.

Coordination & Communication

• Coordinate meetings, prepare agendas, record minutes of meetings, and track action items.
• Liaise with project teams, clients, subcontractors, and vendors for document and information exchange.
• Follow up on pending actions and ensure timely submission of deliverables.
• Support recruitment onboarding, timesheet collection, and resource coordination activities within the department.

Data Management

• Maintain departmental databases, trackers, and project records.
• Update manpower allocation sheets and resource planning records.
• Generate reports and summaries using Microsoft Excel and other reporting tools.
• Ensure accuracy and confidentiality of departmental data.

Quality, Health, Safety & Environment (QHSE)

• Comply with company policies, procedures, and QHSE requirements.
• Support departmental audits and quality documentation activities.
• Promote adherence to safety standards and company compliance requirements.

Qualifications

• Diploma or Bachelors Degree in Business Administration, Office Management, Engineering Support, or related discipline.
• Certification in Office Administration or Document Control is an advantage.

Experience

• 2-5 years of experience in an administrative, coordinator, or department assistant role.
• Experience within Engineering Consultancy, Oil & Gas, EPC, FEED, or Infrastructure projects preferred.
• Familiarity with engineering documentation and project workflows is advantageous.

Skills & Competencies

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong document management and organizational skills.
• Excellent written and verbal communication skills.
• Good coordination and stakeholder management abilities.
• Ability to handle multiple tasks and work under deadlines.
• Attention to detail and high level of accuracy.
• Knowledge of document management systems (EDMS/Aconex/SharePoint) is an advantage.
• Professional attitude with strong teamwork and confidentiality.

Starting Date: ASAP

About you:

We love to hear from you and how you match with this position. To be successful in this mission you should consider the following requirements:

Qualifications: Bachelors or Diploma

Languages: English + proficiency level (Basic, Professional, Fluent)

Main skills: (up to 4)

Your career with us

Working at Technip Energies is an inspiring journey, filled with groundbreaking projects and dynamic collaborations. Surrounded by diverse and talented individuals, you will feel welcomed, respected, and engaged. Enjoy a safe, caring environment where you can spark new ideas, reimagine the future, and lead change. As your career grows, you will benefit from learning opportunities at T. EN University, such as The Future Ready Program, Graduate Program, and from the support of your manager through check-in moments like the Mid-Year Development Review, fostering continuous growth and development.