Temporary Invoicing & Documentation Specialist

Mackenzie Jones Middle East; Dubai; On-site; AED 45,000 - 78,000; Full time

Job summary

Mackenzie Jones Middle East partners with a global manufacturing company in Dubai to hire a Temporary Invoicing & Documentation Specialist for its Supply Chain MEA Order Centre. This 3–4 month contract focuses on manual invoicing outside SAP and delivering complete monthly packs to Finance to ensure on-time billing.

You will own the accuracy of invoices, packing lists and shipment records for that market and support the month-end close process. Strong Excel and Arabic/English skills are required.

Qualifications

• Diploma or Bachelor's degree in Business, Supply Chain, Accounting or a related field.
• 2+ years in invoicing, order processing or export documentation.
• Proficient with invoices, packing lists and export documents.
• Ability to work without automated ERP checks and maintain accuracy.
• Excellent Excel skills with pivot tables and automation familiarity.
• Fluent Arabic (written and spoken) and professional English.
• Based in Dubai and available to start on short notice.

Responsibilities

• Create and review customer invoices manually, checking pricing, quantities, customer details and terms on every invoice.
• Prepare and verify packing lists for each shipment so they match both the invoice and the actual shipment.
• Compile and maintain accurate records for all dispatches throughout the month.
• Put invoices, packing lists and shipment records together into a complete monthly pack for Finance, within the month-end cut-off.
• Cross-check documents against each other and against dispatch data, and fix discrepancies before they reach Finance or the customer.
• When capacity allows, support the wider shipment document set, including commercial documents, certificates of origin and other export paperwork.

Skills

Excel

Attention to detail

Multitasking

Arabic language

English language

Education

Bachelor's or Diploma in Business / Supply Chain / Accounting

Job description

We're partnering with a global manufacturing company to hire a Temporary Invoicing & Documentation Specialist for its Supply Chain MEA Order Centre in Dubai. This is a 3–4 month contract covering a period when invoicing for a key market has to be produced manually, outside SAP. You'll own the accuracy of invoices, packing lists and shipment records for that market, and you'll deliver a complete monthly documentation pack to Finance so billing and month-end close run on time.

Key Responsibilities

• Create and review customer invoices manually, checking pricing, quantities, customer details and terms on every invoice
• Prepare and verify packing lists for each shipment so they match both the invoice and the actual shipment
• Compile and maintain accurate records for all dispatches throughout the month
• Put invoices, packing lists and shipment records together into a complete monthly pack for Finance, within the month-end cut-off
• Cross-check documents against each other and against dispatch data, and fix discrepancies before they reach Finance or the customer
• When capacity allows, support the wider shipment document set, including commercial documents, certificates of origin and other export paperwork

Key Requirements

• Diploma or Bachelor's degree in Business, Supply Chain, Accounting or a related field
• 2+ years in invoicing, order processing or export documentation
• Working knowledge of invoices, packing lists and export documents
• Confident owning accuracy without an ERP's automated checks
• Strong Excel skills, including pivot tables, reporting and comfort with automation
• High attention to detail and the ability to multitask and meet deadlines
• Fluent Arabic (written and spoken) and professional working English
• French is a plus
• Based in Dubai and available to start at short notice