Temporary Human Resource Associate (PT)

Ajman University; Ajman; On-site; AED 50,000 - 80,000; Part time

Job summary

Ajman University is seeking a Temporary Human Resource Associate (PT) to provide staff and office support. The role reports to the Senior Director of Human Resources and involves working in an interior/office environment with minimal physical effort.

Responsibilities include screening calls, greeting visitors, coordinating meetings, maintaining records, and assisting in travel arrangements for the Director.

Qualifications

• Bachelor's degree in Business Administration or HR related field.
• 3–5 years of direct HR/administrative experience.
• Excellent English and Arabic language skills.

Responsibilities

• Screen and handle telephone communications, greet visitors, and address administrative inquiries.
• Organize meetings and events; schedule dates, venues, attendees, agendas and facilities; take minutes.
• Assist with resolving employee queries and educate staff about policies and procedures as appropriate.
• Compose and prepare written documentation and correspondence for the office; screen and respond to correspondence.
• Assist in scheduling and coordinating the Director's appointments and travel arrangements.
• Maintain office records and databases; establish and maintain files and records for the office.
• Guide and oversee the work of junior staff or trainee students when engaged in related activities.
• Coordinate and oversee day-to-day management of supplies and equipment for the office.
• Create and maintain files for new starters and update existing staff records.
• Issue relevant letters related to employment letters and office communications.
• Adhere to Ajman University's Code of Conduct Policy.

Skills

Records maintenance

Interpersonal communication

Written correspondence

Meeting coordination

Leadership guidance

Customer service

Attention to detail

Microsoft Office

Adaptability

Education

Bachelor's degree in Business Administration

Job description

Job Title: Temporary Human Resource Associate (PT)

Work Mode: On-site

Date Posted: 6 October 2026

Job Reference/ID: 546

Job Description / Role:

Ajman University is seeking a Temporary Human Resource Associate (PT) to provide staff and office support. The role reports to the Senior Director of Human Resources and involves working in a typical interior/office work environment with no or very limited physical effort or risk.

Key Responsibilities:

• Provides staff and office support for the office / college, that include screening and handling telephone communications, greeting and directing visitors, and dealing with administrative issues and inquiries as they arise;
• Organizes and facilitates meetings and special events; schedules and coordinates dates and times, venues, attendance, agendas, and facilities; takes minutes, and provides administrative support and follow-up on matters arising from meetings;
• Assists with resolving employee queries and to educate staff about policies and procedures as appropriate
• Composes and prepares written documentation and correspondence for the office; screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate;
• Assists in the scheduling and coordination of the Director's appointments and travel arrangements.
• Gathers, enters, and/or updates data to maintain office records and databases, as appropriate; establishes and maintains files and records for the office.
• Guides and oversees the work of newly appointed junior staff and/or trainee students when engaged in related support activities;
• Coordinates and oversees the day-to-day management of supplies and equipment for the office;
• For each new starter creates a file and maintain accurate record and documents and for existing staff, assists in maintaining employee information databases;
• Issues relevant letters related to employment letters, office letters and any other relevant communications;
• Understands and adheres to Ajman University's Code of Conduct Policy;
• Performs miscellaneous job-related duties as assigned.

Experience Required: At least 3-5 years of experience that is directly related to the duties and responsibilities specified.

Education Qualifications: Bachelor's degree in Business Administration, Human Resources Management, or equivalent.

Skills Required:

• Records maintenance skills.
• Strong interpersonal and communication skills and the ability to work effectively with staff from a diverse community.
• Ability to create, compose, and edit correspondence and other written materials.
• Skill in organizing resources and establishing priorities.
• Ability to coordinate and organize meetings and/or special events.
• Knowledge of planning and scheduling techniques.
• Ability to provide leadership and guidance to administrative support staff and/or students.
• Demonstrate effective organizational skills, human relations and communications skills.
• Deliver high level of customers’ service.
• Ability to be confidential and consistent attention to details.
• Must be able to work in a fast-paced environment.
• Good knowledge in preparing reports, proposals, research methods and generating basic analytical techniques.
• High energy, positive attitude, high degree of initiative.
• General office administrative and secretarial skills.
• Proficiency in using computer and Microsoft Office package.

Languages: Excellent written & spoken command of both English and Arabic languages.

Employment / Job Type: Part Time

Nationality: Any Nationality

About the Company:

A private university in the UAE offering undergraduate and postgraduate programmes across engineering, business, health sciences, law, media, architecture and humanities. It combines teaching with research and community engagement, employing academic and administrative staff.

Company Industry: Education & Academia Jobs

Department / Functional Area: Human Resources

Closing Date: 30 December 2026