Talent Acquisition & Administration Specialist

Theme Blog Studio; Dubai; On-site; AED 100,000 - 145,000; Full time

Job summary

GIG Gulf is seeking a Talent Acquisition & Administration Specialist to support end-to-end regional recruitment across the GCC. You will handle candidate sourcing, screening, interview coordination, and recruitment administration while maintaining accurate records and databases.

The role emphasizes a strong operational focus, ensuring timely communication with candidates and stakeholders, and delivering a positive recruitment experience in a fast-paced environment.

Qualifications

• UAE nationality with Family Book required.
• Bachelor's degree in HR, Business Administration, Finance, or related field.
• 1–2 years in recruitment, HR administration, customer service, or similar administrative role.

Responsibilities

• Support recruitment activities across GCC vacancies and departments.
• Source candidates through different recruitment channels and review applications.
• Conduct initial telephone screenings to assess suitability and availability.
• Schedule and coordinate interviews with candidates and hiring managers.
• Create and publish job postings; maintain recruitment trackers and candidate records.
• Maintain accurate recruitment reports and databases; monitor progress.

Skills

Organizational skills

Attention to detail

Communication skills

Candidate screening

Follow-up

Teamwork

MS Office

Education

Bachelor's degree in HR/Business/Finance or related field

Tools

Microsoft Office suite

Job description

We're Hiring | Talent Acquisition & Administration Specialist

Are you an Emirati with a Family Book looking to build a career in Human Resources and Talent Acquisition?

We're looking for a highly organized, detail-oriented, and motivated individual to join our HR team and support recruitment activities across the business. If you enjoy working in a fast-paced environment, communicating with people, staying organized, and maintaining accurate records, this could be an excellent opportunity to start or grow your career in HR.

About GIG Gulf

GIG Gulf is part of Gulf Insurance Group (GIG), the leading regional composite insurer in MENA, operating across 12 markets and serving more than one million customers. With over 70 years of regional presence and backed by Fairfax Financial Holdings, a Fortune 500 company, GIG Gulf combines financial strength, innovation, and customer-centricity to deliver insurance solutions across the UAE, Oman, Qatar, and Bahrain. At GIG Gulf, you'll join a diverse team of over 800 employees representing 60+ nationalities and contribute to our mission of becoming the region's digital insurer of choice.

About the Role

The Talent Acquisition & Administration Specialist supports the end-to-end regional recruitment process through candidate sourcing, screening, coordination, and recruitment administration.

This role has a strong operational and administrative focus and is ideal for individuals who enjoy structured, detail-oriented work involving recruitment coordination, candidate communication, data management, and maintaining accurate records.

The successful candidate will be responsible for managing recruitment trackers, conducting candidate screening calls, coordinating interviews, updating databases, and ensuring a smooth and professional recruitment experience.

Key Responsibilities

Recruitment Support

• Support recruitment activities across multiple vacancies and departments across the GCC region.
• Source candidates through different recruitment channels.
• Review applications and shortlist candidates against role requirements.
• Conduct initial telephone screenings to assess suitability, availability, and interest.
• Manage a high volume of candidate outreach and screening calls.
• Schedule and coordinate interviews with candidates and hiring managers.
• Ensure timely communication throughout the recruitment process.
• Support career fairs, university partnerships, and talent attraction initiatives when required.

Recruitment Administration

• Create and publish job postings.
• Update and maintain recruitment trackers, databases, and candidate records on a daily basis.
• Prepare interview schedules, candidate correspondence, and recruitment documentation.
• Monitor recruitment progress and follow up on outstanding actions.
• Maintain organized electronic recruitment files and records.

Reporting & Data Management

• Maintain accurate recruitment reports and hiring trackers.
• Update spreadsheets, databases, and manual records with a high level of accuracy.

Candidate Experience

• Deliver a positive and responsive candidate experience.
• Respond to candidate inquiries professionally and efficiently.
• Maintain clear communication throughout the hiring process.

What Success Looks Like

• We're looking for someone who:Enjoys organizing information and maintaining accurate records.
• Is comfortable making frequent candidate calls and following up with stakeholders.
• Thrives in a fast-paced regional environment with multiple priorities.
• Is eager to build a long-term career in Human Resources and Talent Acquisition.

Skills & Competencies

• Exceptional organizational and administrative skills.
• Strong attention to detail and accuracy.
• Strong verbal and written communication skills.
• Confidence conducting candidate screening and follow-up calls.
• Strong follow-up skills and ability to manage multiple activities simultaneously.
• Ability to work independently and as part of a team.

Technical Skills

• Proficiency in Microsoft Excel, Word, Outlook, Power Point, and Teams.
• Comfortable managing and maintaining information across spreadsheets, trackers, and databases.

Qualifications & Experience

• UAEN with Family Book.
• Bachelor's Degree in Human Resources, Business Administration, Finance, or a related field.
• 1–2 years of experience in recruitment, HR administration, customer service, or a similar administrative role.
• Experience managing high-volume administrative work and maintaining accurate records.
• Experience conducting candidate screening calls or customer-facing telephone interactions.
• Demonstrated interest in pursuing a career in Human Resources and Talent Acquisition.

Why Join Us?

At GIG Gulf, you'll gain hands-on exposure to talent acquisition and HR operations within one of the region's leading insurance organizations. You'll work alongside experienced HR professionals, develop valuable recruitment and administrative skills, and play an important role in helping us attract and hire great talent.