Supply Chain Coordinator

Exotic Colors by Maysari; Abu Dhabi; On-site; AED 26,000 - 28,000; Full time

Benefits offered by this job

Salary AED 2,350–2,500/month

Employment visa & medical insurance

Annual leave as per UAE Labour Law

Head office & warehouse in Abu Dhabi

Job summary

Exotic Colors by Maysari is hiring two Supply Chain Coordinators in Abu Dhabi to manage day-to-day procurement, logistics and system operations. You will work across multiple brands, handling POs, supplier follow-ups, shipments and reporting to the Supply Chain Supervisor.

The role requires 1–3 years in procurement or logistics, strong Excel skills, and fluency in English. UAE-based candidates are preferred; Arabic is a plus.

Qualifications

• 1–3 years of experience in procurement, logistics or supply chain administration in retail, FMCG or distribution.
• Fluent written and spoken English; Arabic is a plus.
• Bachelor's degree or diploma in Business, Supply Chain, Logistics or a related field.
• Willingness to join in Abu Dhabi; UAE-based candidates preferred.

Responsibilities

• Procurement and supplier follow-up, POs/invoices reconciliation.
• Logistics and international shipping coordination, freight quotations and documentation.
• Systems and reporting: input bills, promotions, monthly reports, open POs, shipments.

Skills

Procurement

Logistics

Supply chain admin

Excel

English

Education

Bachelor's or Diploma in Business/Supply Chain/Logistics

Tools

ERP/POS software

Cloud inventory

Expense management apps

e-signature apps

Job description

About the role

We are a UAE retail and distribution group operating 25+ brands and 30+ branches. We are hiring two Supply Chain Coordinators to run the day-to-day procurement, logistics and system operations of our Supply Chain Division. This is a hands‑on execution role reporting to the Supply Chain Supervisor, working across our brands and legal entities.

Key responsibilities

Procurement and supplier follow-up

• Prepare purchase orders, purchase invoices and sales orders in the POS back office for all company entities; close POs and match received orders against invoices and supplier statements.
• Maintain the pending supplier payments report; follow up cheques, advances and payment references with Finance and confirm payments to suppliers.
• Source and evaluate new suppliers inside and outside the UAE (quotations, samples, lead times) and maintain the supplier list.
• Coordinate stock replenishment and transfers with the warehouse and branches.

Logistics and shipping

• Request and compare freight quotations (air, sea and courier) for international shipments, mainly Far East to UAE, and local deliveries; book shipments and track them to delivery.
• Prepare shipping documents: AWB details, packing lists, insurance requests, NOCs and other documents required by forwarders and authorities.
• Follow up customs clearance and last‑mile delivery with forwarders and the warehouse.

Systems and reporting

• Record supplier bills and expenses in the inventory and expense systems with correct references and supporting documents.
• Activate approved promotions and price changes in the POS system as requested by branches.
• Prepare the monthly near‑expiry report for all locations and coordinate actions with branches and the warehouse.
• Submit a daily timesheet and a weekly status report of open POs, shipments and pending payments to the Supply Chain Supervisor.

Requirements

• 1 to 3 years of experience in procurement, logistics or supply chain administration, preferably in retail, FMCG or distribution in the UAE.
• Working knowledge of import logistics in the UAE (freight forwarders, AWB, insurance, customs documentation).
• Hands‑on experience with an ERP or POS back office and with cloud inventory, expense and e‑signature applications.
• Strong Excel skills and accuracy with numbers and documents.
• Excellent written and spoken English; Arabic is an advantage.
• Organised, able to handle 20+ follow-ups a day across suppliers, forwarders, branches and Finance, and to document them clearly.
• Bachelor's degree or diploma in Business, Supply Chain, Logistics or a related field.
• Available to join in Abu Dhabi; candidates already in the UAE are preferred.

Benefits

• Salary: AED 2,350 to 2,500 per month, based on experience.
• Employment visa, medical insurance and annual leave as per UAE Labour Law.
• Full‑time position based at the company head office and warehouse in Abu Dhabi.
• Exposure to multi‑brand retail operations across food, beauty and fashion, with growth into senior supply chain roles.