Strategic Executive Assistant, EMEA Sales Ops

Autodesk Middle East; United Arab Emirates; On-site; AED 240,000 - 420,000; Full time

Job summary

Autodesk Middle East is seeking a dynamic Executive Assistant to provide high-level administrative support to the Senior Director of Sales in EMEA Emerging. The role spans HR administration, finance coordination, contingent workforce support, and handling confidential documents, with duties across the Dubai office.

You will manage calendars, travel, events, prepare materials, liaise with regional teams, and support procurement, payroll letters, and compliance tasks.

Qualifications

• Bachelor’s degree in business administration, HR, or related fields.
• 6+ years’ experience supporting senior executives in a fast-paced, multinational environment.
• Exceptional time management, organizational, and multitasking skills.
• Willing to adapt to a rapidly changing environment and new processes and responsibilities.
• Proficient in Microsoft Office Suite, Zoom, Microsoft Teams, and Microsoft SharePoint.
• Strong interpersonal and written/verbal communication skills in English; Arabic is a plus.
• Able and willing to travel to events or internal meetings, locally and internationally as required.
• Discreet and experienced in handling sensitive and confidential information.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Collaborate with the Sales and the extended teams as needed to prepare agendas and meeting materials, document meeting minutes, track action items, and follow up on deliverables.
• Plan and coordinate virtual and in-person events and meetings on and offsite, including preparation of meeting materials, logistics, venue, activities, and catering.
• Maintain email aliases, distribution lists, and shared directories, including maintaining permissions.
• Collaborate flawlessly with other executive team admins to execute on scheduling meetings and coordinate organization-wide events.
• Create presentations, region-wide communications, and maintain organization charts.
• Act as a gatekeeper and point of contact in the Dubai office.
• Utilize the AXS portal to generate salary and employment letters, submit audited financial statements, renew the establishment card and trade license, and track submission statuses and follow up on approvals or issues.
• Administer regional subscriptions like MEED and the Economist for the team, including maintaining users lists, payments, and renewals.
• Coordinate Saudi Arabia related requirements: issue visa invitation letters, liaise with finance, tax, and facilities teams regarding zakat, municipality, and other certificates.

Skills

Time management

Organizational skills

Multitasking

Written and verbal communication

English proficiency

Discretion

Education

Bachelor’s degree in business administration, HR, or related fields

Tools

Microsoft Office Suite

Zoom

Microsoft Teams

Microsoft SharePoint

Job description

Autodesk Middle East is seeking a dynamic Executive Assistant to provide high-level administrative support to the Senior Director of Sales in EMEA Emerging. The role spans HR administration, finance coordination, contingent workforce support, and handling confidential documents, with duties across the Dubai office.

You will manage calendars, travel, events, prepare materials, liaise with regional teams, and support procurement, payroll letters, and compliance tasks.