Strategic Executive Assistant & Operations Partner

autodesk; Dubai; On-site; AED 180,000 - 240,000; Full time

Job summary

Autodesk is seeking an experienced Executive Assistant to provide high-level administrative support to the Senior Director of Sales in EMEA Emerging. The role covers HR administration, finance coordination, contingent workforce support, and legal documentation in Dubai.

Key duties include calendar management, travel planning, event coordination, and creating presentations. Ideal candidate has 6+ years of experience, strong English communication, and willingness to travel both regionally and

Qualifications

• Bachelor's degree in business administration, HR, or related fields.
• 6+ years' experience supporting senior executives in a fast-paced, multinational environment
• Exceptional time management, organizational, and multitasking skills
• Willing to adapt to a rapidly changing environment and new processes and responsibilities
• Proven ability to work under pressure, communicate effectively, and meet deadlines
• Proficient in Microsoft Office Suite, and related business applications such as Zoom, Microsoft Teams, Microsoft SharePoint
• Strong interpersonal and written/verbal communication skills in English; Arabic is a plus
• Able and willing to travel to events or internal meetings, locally and internationally as required
• Due to our globally distributed team, you may occasionally work outside of normal business hours
• Discreet and experienced in handling sensitive and confidential information

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel arrangements
• Prepare agendas, meeting materials, minutes, and track action items
• Plan and coordinate events and meetings, including logistics and catering
• Maintain email aliases, distribution lists, and shared directories
• Coordinate organization-wide meetings and events with admin team
• Create presentations and region-wide communications; maintain organization charts
• Act as gatekeeper and contact in the Dubai office
• Utilize the AXS portal to generate salary and employment letters, renew licenses, track approvals
• Administer regional subscriptions (MEED, The Economist) including users and renewals
• Coordinate Saudi Arabia requirements: visa letters, liaise with finance/tax/facilities for zakat and certificates
• Support employment contracts with HR partner; handle confidential material
• Prepare salary letters; obtain updated salary details
• Reflect public holidays in Workday for EMEA Emerging
• Assist HR policies implementation and communicate updates
• Support benefits with employee medical insurance
• Coordinate home flight tickets with Travel Manager and Corporate Travel agency
• Raise purchase orders, verify invoices, process CW payments
• Track costs and liaise with agencies
• Serve as primary contact between Autodesk and hiring agencies
• Raise purchase orders, onboard vendors via Supplier Central, track approvals
• Renew contracts and order mobiles with policy, track devices/users

Skills

Executive support

Time management

Organization

Communication

Travel coordination

Education

Bachelor's degree in business administration, HR, or related fields

Tools

Microsoft Office Suite

Zoom

Microsoft Teams

Microsoft SharePoint

Job description

Autodesk is seeking an experienced Executive Assistant to provide high-level administrative support to the Senior Director of Sales in EMEA Emerging. The role covers HR administration, finance coordination, contingent workforce support, and legal documentation in Dubai.

Key duties include calendar management, travel planning, event coordination, and creating presentations. Ideal candidate has 6+ years of experience, strong English communication, and willingness to travel both regionally and