Strategic Events Procurement Lead

Sheikh Saud bin Saqr Al Qasimi Foundation for Policy Research; Ras Al Khaimah; On-site; AED 60,000 - 100,000; Full time

Job summary

The Sheikh Saud bin Saqr Al Qasimi Foundation for Policy Research in Ras Al Khaimah seeks an Events Procurement Officer to oversee vendor sourcing, market research, and contract coordination for events, workshops, and student engagement activities. You will manage vendor performance, ensure value for money, and maintain clear procurement records.

Responsibilities include sourcing vendors, coordinating specifications and delivery, evaluating quotations, negotiating terms, and processing POs

Qualifications

• Bachelor's degree in Procurement, Supply Chain Management, Business Administration, Commerce, Event Management, or a related discipline.
• Minimum of three years of relevant professional experience in an event management or event procurement environment.
• ISO standards knowledge and risk management practices desirable.
• Experience using SAP is preferred; willingness to learn is essential.

Responsibilities

• Conduct market research to identify qualified vendors and service providers for events, festivals, and programs.
• Evaluate vendor capabilities, experience, and past performance.
• Maintain and update an approved vendor database and performance records.
• Identify alternative suppliers to ensure competitiveness and continuity of supply.
• Build and maintain strong working relationships with vendors and service providers.
• Stay informed on market trends, pricing benchmarks, and new event-related products and services.
• Source vendors based on event requirements, timelines, and budget constraints.
• Coordinate with vendors to confirm specifications, availability, and delivery schedules.
• Ensure timely procurement and delivery of event materials, equipment, and services.
• Liaise between internal teams and vendors to clarify requirements and resolve issues.
• Monitor vendor performance during delivery and execution to ensure smooth event operations.
• Review and compare quotations based on cost, quality, technical compliance, and timelines.
• Conduct commercial and technical evaluations with relevant departments.
• Negotiate pricing, payment terms, and service conditions to achieve value for money.
• Prepare evaluation summaries and recommendations for management approval.
• Process purchase requisitions and purchase orders (POs) in line with procurement policies and approval workflows.
• Track PR and PO status to ensure timely approval and issuance.
• Maintain accurate procurement records for reporting and audit purposes.
• Support coordination of event-related contracts and service agreements with vendors.
• Ensure contracts clearly define scope of work, deliverables, timelines, and payment terms.
• Monitor vendor compliance and manage contract amendments or extensions when required.
• Maintain inventory of event-related assets, including reusable materials and equipment.
• Track issuance, return, and condition of assets before and after events.
• Analyze procurement data, spending patterns, and vendor performance to support planning and decision-making.
• Identify cost-saving opportunities and recommend improvements to procurement workflows, templates, and evaluation practices.

Skills

Analytical skills

Negotiation skills

Communication skills

Stakeholder management

Planning

Organizational skills

Problem solving

Adaptability

Education

Bachelor's degree in Procurement or related field

Tools

SAP

Job description

The Sheikh Saud bin Saqr Al Qasimi Foundation for Policy Research in Ras Al Khaimah seeks an Events Procurement Officer to oversee vendor sourcing, market research, and contract coordination for events, workshops, and student engagement activities. You will manage vendor performance, ensure value for money, and maintain clear procurement records.

Responsibilities include sourcing vendors, coordinating specifications and delivery, evaluating quotations, negotiating terms, and processing POs