Stores Assistant

NMC GROUP SERVICES.; Al Ain; On-site; AED 67,000 - 100,000; Full time

Job summary

NMC GROUP SERVICES. seeks an experienced inventory and stores professional to manage Central store materials supply, ensure optimal stock levels, and coordinate with clinical teams for urgent requirements.

The role emphasizes compliance, audits, and data-driven MIS reporting. The ideal candidate will demonstrate strong analytical and communication skills, proficiency in MS Office, and a graduation background.

Qualifications

• Efficient in inventory management and procurement processes.
• Ability to maintain stock accuracy and control costs.
• Experience with audits and compliance procedures is a plus.

Responsibilities

• Manage the Central store materials supply process.
• Follow procurement protocols based on anticipated consumption patterns using minimum stock levels and lead time analysis.
• Maintain a transparent inventory management system with accountability at each level.
• Conduct periodic audits of the inventory process.
• Ensure cost efficient purchasing and optimal stock holding.
• Coordinate with Central store for OT product requirements.
• Follow-up with nursing and doctors for replacements or urgent requirements.
• Prepare daily MIS to Finance and Material manager on OT cased product consumption.
• Perform monthly stock take of A class product for the central store.
• Perform quarterly stock takes of all products in the central store.
• Ensure no stock out for critical products.
• Identify non-moving items and report back to materials manager.
• Ensure optimal inventory levels target 45 days inventory.
• Prevent inventory losses due to expiry or theft.
• Monitor consumption patterns and alert end-users about deviations.
• Track cash purchases.
• Ensure compliance to relevant OSHMS policies and report any OSHMS related activities.
• Participate in business continuity programme and be aware of departmental disaster recovery plans.
• Ensure information governance standards during incidents.
• Support Departmental Business Continuity Facilitators in completing Business Impact Analyses and Business Continuity Plans.
• Adhere to information systems policies and procedures required by the Health Care Organization.
• Follow security and privacy policies and procedures for use of networks protect electronic health information and report breaches.
• Maintain data integrity and validity within information systems.
• Apply departmental and organizational data and information system security policies.
• Use basic word processing spreadsheet and presentation applications as applicable.
• Demonstrate proficiency in Windows operating environment and basic email netiquette.
• Good communication skills.
• Analytical skills.
• Interpersonal skills.
• Organizing skills.
• Good computer skills in MS-Excel, Word & PowerPoint.
• Demonstrates sound decision-making and leadership abilities.
• Graduation preferred

Skills

Good communication

Analytical skills

Interpersonal skills

Organizing skills

Decision making

Leadership abilities

MS Office proficiency

Education

Graduation preferred

Tools

MS-Excel

MS-Word

PowerPoint

Job description

• Manage the Central store materials supply process
• Follow procurement protocols based on anticipated consumption patterns using minimum stock levels and lead time analysis
• Maintain a transparent inventory management system with accountability at each level
• Conduct periodic audits of the inventory process
• Ensure cost efficient purchasing and optimal stock holding
• Coordinate with Central store for OT product requirements
• Follow-up with nursing and doctors for replacements or urgent requirements
• Prepare daily MIS to Finance and Material manager on OT cased product consumption
• Perform monthly stock take of A class product for the central store
• Perform quarterly stock takes of all products in the central store
• Ensure no stock out for critical products
• Identify non-moving items and report back to materials manager
• Ensure optimal inventory levels target 45 days inventory
• Prevent inventory losses due to expiry or theft
• Monitor consumption patterns and alert end-users about deviations
• Track cash purchases
• Ensure compliance to relevant OSHMS policies and report any OSHMS related activities
• Participate in business continuity programme and be aware of departmental disaster recovery plans
• Ensure information governance standards during incidents
• Support Departmental Business Continuity Facilitators in completing Business Impact Analyses and Business Continuity Plans
• Adhere to information systems policies and procedures required by the Health Care Organization
• Follow security and privacy policies and procedures for use of networks protect electronic health information and report breaches
• Maintain data integrity and validity within information systems
• Apply departmental and organizational data and information system security policies
• Use basic word processing spreadsheet and presentation applications as applicable
• Demonstrate proficiency in Windows operating environment and basic email netiquette
• Good communication skills
• Analytical skills
• Interpersonal skills
• Organizing skills
• Good computer skills in MS-Excel, Word & PowerPoint
• Demonstrates sound decision-making and leadership abilities
• Graduation preferred