Storekeeper - Facilities Management

Confidential Company; Dubai; On-site; AED 60,000 - 80,000; Full time

Job summary

Confidential Company in Dubai, UAE is seeking an organized Office Administrator to manage general office practices and support facilities management activities on site. You will handle correspondence, payroll documentation for on-site staff, maintain confidential records, coordinate with staff, clients and suppliers, attend meetings and prepare minutes, and assist with cost tracking and budgeting processes.

UAE availability required.

Qualifications

• Candidate Must have storekeeping experience in Facilities Management industry.
• Candidate Must be available in UAE.
• CAFM system experience will be preferred.
• Should have good communication skills.

Responsibilities

• Interact with staff, clients, suppliers
• Open, sort and distribute incoming correspondence
• Issue responses to correspondence containing routine inquiries
• Perform General Clerical duties
• Prepare and collate all documentation for the monthly payroll of all on site staff
• Provide support to the FM in maintaining supplier matrices and the associated documentation
• Provide support to the FM in maintaining training matrices / records and back to work / self-certification documentation
• Attend team meetings and produce subsequent minutes / actions
• Maintain all day to day records and submit as and when required
• Ensure financial details are captured and invoiced on timely manner.
• Ensure all costs are captured and updated in the cost sheet.
• Compile budget sheets and update costs on timely manner.

Skills

Storekeeping experience

Good communication skills

Tools

CAFM system

Job description

• Responsible for ensuring that all process and procedures appertaining to general office practices are always adhered to in line with company directives and client needs.

• Maintain confidentiality in all aspects of client and staff information

• Interact with staff, clients, suppliers

• Open, sort and distribute incoming correspondence.

• Issue responses to correspondence containing routine inquiries

• Perform General Clerical duties

• Prepare and collate all documentation for the monthly payroll of all on site staff

• Provide support to the FM in maintaining supplier matrices and the associated documentation

• Provide support to the FM in maintaining training matrices / records and back to work / self-certification documentation

• Attend team meetings and produce subsequent minutes / actions

• Maintain all day to day records and submit as and when required

• Ensure financial details are captured and invoiced on timely manner.

• Ensure all costs are captured and updated in the cost sheet.

• Compile budget sheets and update costs on timely manner.

Desired Candidate Profile

• Candidate Must have storekeeping experience in Facilities Management industry.

• Candidate Must be available in UAE.

• CAFM system experience will be preferred.

• Should have good communication skills.