Site Coordinator/Document Controller

MERAKI GLOBAL ENERGY - L.L.C.; Dubai; On-site; AED 60,000 - 96,000; Full time

Job summary

MERAKI GLOBAL ENERGY - L.L.C. in Dubai seeks a logistics coordinator to manage document control, organize project documents, and coordinate gate pass applications, ensuring site entry compliance and on-site materials and manpower movements.

The role requires a Bachelor's degree in a related field and 3–5 years of site experience in Oil & Gas or Power Plant industries, with proficiency in Microsoft Office. On-site duties in Dubai.

Qualifications

• Bachelor’s degree in Business Administration, Management, Mechanical Engineering, or a related field.
• 3–5 years of site experience, preferably within the Oil & Gas or Power Plant industry.
• Proficient in Microsoft Office applications.

Responsibilities

• Ensure proper organization distribution and filing of project-related documents
• Collaborate with internal teams to maintain document control and version management
• Coordinate and facilitate gate pass applications and renewals for personnel and equipment ensuring compliance with site entry requirements
• Track and schedule the movement of materials and manpower on-site ensuring timely delivery and allocation based on project needs
• Collect verify and reconcile employee timesheets for accuracy in reporting and payroll processing
• Assist project managers and team members in the preparation review and submission of key project documents
• Oversee local purchasing activities including supplier coordination and ensuring timely and accurate invoicing for all procurement-related transactions
• Act as the main point of contact between various departments suppliers and site teams to ensure smooth coordination of all logistics-related activities
• Prepare regular progress reports on logistics material status and manpower allocations for project management review

Skills

Microsoft Office

Education

Bachelor’s degree in Business Administration/Management/Mechanical Engineering or related field

Job description

Responsibilities

• Ensure proper organization distribution and filing of project-related documents


• Collaborate with internal teams to maintain document control and version management


• Coordinate and facilitate gate pass applications and renewals for personnel and equipment ensuring compliance with site entry requirements


• Track and schedule the movement of materials and manpower on-site ensuring timely delivery and allocation based on project needs


• Collect verify and reconcile employee timesheets for accuracy in reporting and payroll processing


• Assist project managers and team members in the preparation review and submission of key project documents


• Oversee local purchasing activities including supplier coordination and ensuring timely and accurate invoicing for all procurement-related transactions


• Act as the main point of contact between various departments suppliers and site teams to ensure smooth coordination of all logistics-related activities


• Prepare regular progress reports on logistics material status and manpower allocations for project management review

Requirements

Bachelor’s degree in Business Administration, Management, Mechanical Engineering, or a related field

3–5 years of site experience, preferably within the Oil & Gas or Power Plant industry

Proficient in Microsoft Office applications