Senior Project Expeditor

Global Process Systems Inc; Dubai; On-site; AED 300,000 - 460,000; Full time

Job summary

Global Process Systems Inc in the United Arab Emirates seeks an experienced Procurement Expediting Specialist for EPC Oil & Gas projects. You will review orders, coordinate with suppliers, manage document flow, and monitor progress against schedules, ensuring compliance with ADNOC standards and contract terms.

The role requires a Bachelor in Mechanical Engineering and a minimum of 15 years in EPC oil & gas procurement expediting, with proven coordination across suppliers, engineering, QA,

Qualifications

• Bachelor’s degree in mechanical engineering or equivalent.
• Minimum 15 years of relevant EPC Oil & Gas experience.
• Proven procurement expediting experience on mechanical and process packages for Oil & Gas projects.
• ADNOC project experience is mandatory, with good knowledge of ADNOC specifications and project requirements.
• Experience coordinating with suppliers, subcontractors, Procurement, Engineering, Quality, Planning, Logistics and Project teams.

Responsibilities

• Review assigned PO, technical/commercial clarifications, specifications and contractual requirements within 3–4 days of assignment and conduct Kick-Off within two weeks of PO issuance.
• Obtain order acknowledgment, organization chart, manufacturing schedule, supplier document schedule and prequalification documents ensuring compliance with project requirements.
• Follow up for APG and PBG, coordinate finance review of drafts and submission of originals.
• Develop an expediting plan based on equipment criticality including weekly/biweekly meetings, supplier visits and reporting.
• Monitor supplier manufacturing and documentation progress against approved schedules and provide timely inputs to planning, procurement, project and quality teams.
• Coordinate with internal engineering/QC for timely review and return of comments and escalate delays to Procurement Manager.
• Ensure sub-vendors/sub-contractors comply with project requirements and delivery schedules.
• Coordinate with QC for inspections per ITP and monitor milestone invoices and payments.
• Ensure packing lists include commissioning spares and coordinate shipping documentation and logistics.
• Prepare final order close-out report and supplier performance evaluation.

Education

Bachelor’s Degree in Mechanical Engineering

Job description

Key Responsibilities / Accountabilities:

1. Order Review & Kick-Off: Review assigned PO, technical/commercial clarifications, specifications and contractual requirements within 3–4 days of assignment, identify concerns, and conduct the Supplier Kick-Off Meeting within two weeks of PO issuance.
2. Supplier Documentation & Planning: Obtain order acknowledgment, organization chart, manufacturing schedule, supplier document schedule, sub-vendor/sub-contractor list and applicable prequalification documents, ensuring compliance with project requirements and approved vendor lists.
3. Bank Guarantees & Commercial Compliance: Follow up for Advance Payment Guarantee (APG) and Performance Bank Guarantee (PBG), ensure validity in terms of value, duration and applicable laws, coordinate Finance review of drafts, and ensure timely submission of originals.
4. Expediting Strategy: Develop a detailed expediting plan based on equipment criticality, including weekly/biweekly meetings, supplier visits and reporting requirements, and obtain approval from Procurement and Project Management.
5. Progress Monitoring & Reporting: Monitor supplier manufacturing and documentation progress against approved schedules, obtain regular progress reports, participate in project progress meetings, and provide timely inputs to Planning, Procurement, Project and Quality teams.
6. Document & Technical Expediting: Ensure critical supplier documents are submitted within contractual timelines, coordinate with internal engineering/QC teams for timely review and return of comments, and elevate delays or missed commitments to the Procurement Manager.
7. Sub-Vendor & Procurement Monitoring: Ensure sub-vendors/sub-contractors comply with project requirements, approved vendor lists and delivery schedules, and verify unpriced sub-orders and committed delivery dates to maintain alignment with the main PO schedule.
8. Inspection, Quality & Milestone Payments: Coordinate with QC for inspections in accordance with the approved ITP, ensure timely Inspection Notifications, close outstanding punch points, follow up for IRN/final acceptance, and monitor supplier milestone invoices and payments in accordance with PO terms.
9. Packing, Shipping & Delivery: Ensure commissioning/operational spares, special tools and applicable lubricants/oils are included in packing lists; obtain pre- and post-packing photographic records; coordinate shipping documentation and logistics; and ensure material/equipment is ready for shipment as per agreed delivery terms.
10. Documentation & Order Close-Out: Ensure timely submission and QA acceptance of soft and hard copies of MRB/MDR, maintain complete project records, monitor shipment and delivery, complete Supplier Performance Evaluation, and prepare the final order close-out report.

Minimum Qualification & Experience Requirements

• Bachelor’s Degree in Mechanical Engineering or an equivalent engineering discipline.
• Minimum 15 years of relevant experience in EPC projects within the Oil & Gas industry.
• Proven experience in procurement expediting and handling mechanical and process packages for Oil & Gas projects.
• Strong knowledge of supplier manufacturing, documentation, inspection, delivery and close-out processes.
• ADNOC project experience is mandatory, with good knowledge of ADNOC specifications and project requirements.
• Experience coordinating with suppliers, subcontractors, Procurement, Engineering, Quality, Planning, Logistics and Project teams.