Senior Expediting Tech - Procurement

Mc Dermott; Dubai; On-site; AED 100,000 - 180,000; Full time

Job summary

McDermott in Dubai is seeking a Senior Expediting Tech – Procurement to manage procurement schedules by expediting equipment packages, materials, and documentation; coordinate with cross‑functional teams; and resolve expediting issues to keep projects on schedule.

The role requires 1–6 years in expediting or procurement support, strong MS Office skills, supplier coordination abilities, and occasional field expediting visits to verify progress and resolve issues.

Qualifications

• Associate’s degree or equivalent education.
• 1–6 years of experience in expediting, procurement support, supplier coordination, logistics coordination, project procurement or materials follow-up.
• Experience with purchase orders, supplier schedules, delivery tracking, expediting reports and project documentation.
• Working knowledge of Microsoft Office (Word, Excel, Outlook, Access).
• Ability to understand supplier progress, identify delays and follow-up actions until closure.

Responsibilities

• Expedite suppliers to support the timely delivery of equipment packages, materials, and related documentation requested in purchase orders.
• Follow approved expediting procedures while tracking supplier progress, delivery commitments, documentation status, and project requirements.
• Review supplier project schedules and understand critical activities affecting package delivery.
• Communicate with suppliers in a professional and persuasive manner via written and verbal follow-up.
• Prepare and issue daily and weekly expediting reports for assigned purchase orders and packages.
• Coordinate with internal departments to accelerate document review, approval and return cycles.
• Enter consistent and timely updates into company systems for accurate visibility of package progress.
• Distribute expediting reports to project teams and suppliers to highlight progress, concerns, risks and required actions.
• Follow up with sub‑suppliers when necessary to support manufacturing progress, documentation completion or delivery readiness.
• Work with project disciplines to address technical, documentation, schedule, logistics or supplier‑related expediting issues.
• Highlight and escalte delivery risks, supplier delays, documentation gaps or unresolved concerns to the appropriate team members.
• Identify when field expediting visits are required and perform visits to verify progress or resolve issues.
• Liaise with logistics teams to arrange transportation, shipment planning and movement of materials or equipment.
• Coordinate and close out over, short and damaged shipment issues in collaboration with relevant stakeholders.
• Support timely resolution of supplier invoice issues and follow up with accounting teams regarding payment‑related matters.
• Assist with purchase order closeout by ensuring documentation, delivery, invoice and system requirements are completed.
• Maintain tactful, friendly and confidential communication with project management teams, clients, suppliers and sub‑suppliers.
• Ensure meetings, investigations, follow‑up actions, analysis and support activities are completed thoroughly and properly documented.
• Share practical expediting knowledge with colleagues who have less experience and support consistent team performance.

Skills

Supplier expediting

Purchase order follow-up

Procurement coordination

Equipment package tracking

Materials delivery tracking

Supplier schedule review

Expediting reports

Project procurement support

Document review coordination

Logistics coordination

Shipment coordination

Delivery risk escalation

Field expediting visits

Education

Associate’s degree or equivalent education

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Access

Job description

Senior Expediting Tech – Procurement

Location: Dubai, United Arab Emirates

Industry: Oil and Energy | Function: Purchasing | Experience: 1–6 years | Job Type: Full-time

Overview

Senior Expediting Tech – Procurement manages procurement schedules by expediting equipment packages, materials, and documentation. The role monitors purchase‑order progress, coordinates with cross‑functional teams, and works independently to resolve expediting issues and keep projects on schedule.

Key Responsibilities

• Expedite suppliers to support the timely delivery of equipment packages, materials, and related documentation requested in purchase orders.
• Follow approved expediting procedures while tracking supplier progress, delivery commitments, documentation status, and project requirements.
• Review supplier project schedules and understand critical activities affecting package delivery.
• Communicate with suppliers in a professional and persuasive manner via written and verbal follow‑up.
• Prepare and issue daily and weekly expediting reports for assigned purchase orders and packages.
• Coordinate with internal departments to accelerate document review, approval and return cycles.
• Enter consistent and timely updates into company systems for accurate visibility of package progress.
• Distribute expediting reports to project teams and suppliers to highlight progress, concerns, risks and required actions.
• Follow up with sub‑suppliers when necessary to support manufacturing progress, documentation completion or delivery readiness.
• Work with project disciplines to address technical, documentation, schedule, logistics or supplier‑related expediting issues.
• Highlight and escalte delivery risks, supplier delays, documentation gaps or unresolved concerns to the appropriate team members.
• Identify when field expediting visits are required and perform visits to verify progress or resolve issues.
• Liaise with logistics teams to arrange transportation, shipment planning and movement of materials or equipment.
• Coordinate and close out over, short and damaged shipment issues in collaboration with relevant stakeholders.
• Support timely resolution of supplier invoice issues and follow up with accounting teams regarding payment‑related matters.
• Assist with purchase order closeout by ensuring documentation, delivery, invoice and system requirements are completed.
• Maintain tactful, friendly and confidential communication with project management teams, clients, suppliers and sub‑suppliers.
• Ensure meetings, investigations, follow‑up actions, analysis and support activities are completed thoroughly and properly documented.
• Share practical expediting knowledge with colleagues who have less experience and support consistent team performance.

Ideal Profile

• Associate’s degree or equivalent education.
• 1–6 years of experience in expediting, procurement support, supplier coordination, logistics coordination, project procurement or materials follow‑up.
• Experience with purchase orders, supplier schedules, delivery tracking, expediting reports and project documentation.
• Working knowledge of Microsoft Office (Word, Excel, Outlook, Access).
• Ability to understand supplier progress, identify delays and follow‑up actions until closure.
• Confident written and verbal communication skills for supplier coordination and internal reporting.
• Practical understanding of how procurement, engineering, logistics, accounting and project teams interact during package delivery.
• Ability to work with limited supervision while maintaining accurate updates and timely reporting.
• Organized approach to tracking multiple orders, documents, issues, deadlines and stakeholder actions.
• Professional attitude when dealing with suppliers, sub‑suppliers, clients and project management teams.
• Ability to handle atypical expediting problems using existing procedures and precedents.
• Strong attention to detail when updating systems, reviewing reports, closing issues and supporting purchase order completion.
• Willingness to support field expediting visits when required by project or supplier conditions.

Skills

• Supplier expediting
• Purchase order follow‑up
• Procurement coordination
• Equipment package tracking
• Materials delivery tracking
• Supplier schedule review
• Sub‑supplier follow‑up
• Expediting reports
• Project procurement support
• Document review coordination
• Document approval follow‑up
• Logistics coordination
• Shipment coordination
• Transportation follow‑up
• Over, short and damaged issue closure
• Supplier invoice issue follow‑up
• Purchase order closeout
• Field expediting visits
• Delivery risk escalation
• Project team coordination
• Supplier communication
• Confidential communication
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft Access
• System updates
• Progress reporting
• Action tracking

EEO Statement

Gender: Any | Nationality: Any