Senior Officer- Rail Engineering and Information

Roads and Transport Authority; Abu Dhabi; Sur place; AED 134 000 - 201 000; Plein temps

Résumé du poste

Roads and Transport Authority in Abu Dhabi seeks an Administrative and Coordination Specialist to support Rail departmental operations, ensuring effective communication, documentation, reporting, and compliance with internal standards. The role contributes to planning, performance tracking, and process improvement across Rail Agency functions.

Primarily office-based with occasional site visits; the candidate will maintain records, manage meetings, and assist in procurement or maintenance-related

Qualifications

• Diploma or Bachelor's degree in business administration or a related field.
• 0-1 years of experience for a Bachelor's degree; 5+ years for a Diploma.

Responsabilités

• Strategy: support planning, scheduling, and reporting aligned with the Agency's strategic objectives.
• Strategy: assist in compiling performance data, KPIs, and dashboards to track project progress and administrative targets.
• Strategy: maintain updated documentation on departmental objectives, budgets, and policy revisions.
• Strategy: liaison with stakeholders to align administrative activities with governance and operational commitments.
• Operations: coordinate meetings, events, schedules, logistics, agendas and documentation.
• Operations: maintain records of correspondence, attendance, approvals, and action items; ensure audit readiness.
• Operations: follow up on tasks, project updates, and committee decisions; escalate delays as needed.
• Operations: manage document control including filing, transmittals, submittals, and version tracking.
• Product / Process Improvement: monitor documentation quality and consistency with approved templates and standards.
• Product / Process Improvement: enhance administrative workflows, filing structures, and communication channels.
• Product / Process Improvement: assist in implementing digital tools, dashboards, or trackers to streamline reporting.
• Product / Process Improvement: identify bottlenecks and recommend corrective actions.

Formation

Diploma/Bachelor's degree in business administration or relevant field

Description du poste

Job description

Job Purpose

Provide administrative and coordination support for Rail departmental operations, ensuring effective communication, documentation, reporting, and compliance with internal standards. Contribute to planning, performance tracking, and process improvement activities to enhance operational efficiency and organizational alignment across Rail Agency functions.

Roles and Responsibilities

Strategy

• Support the preparation, coordination, and monitoring of departmental or section-level plans, schedules, and reports in alignment with the Agency’s strategic objectives.
• Assist in compiling performance data, KPIs, and dashboards to track progress of projects, initiatives, and administrative targets.
• Contribute to maintaining updated documentation related to departmental objectives, budgets, and policy or procedural revisions.
• Liaise with internal and external stakeholders to ensure alignment of administrative activities with corporate governance, partnership, and operational commitments.

Operations

• Coordinate meetings, events, and official sessions by managing schedules, logistics, agendas, and documentation to ensure seamless execution.
• Maintain accurate records of correspondence, attendance, approvals, and action items across digital systems such as GRP, Aconex, or Tarasul.
• Follow up on assigned tasks, project updates, and committee decisions, ensuring closure within established timelines and escalation of delays where required.
• Manage document control functions including filing, transmittals, submittals, and version tracking to ensure traceability and audit readiness.
• Support communication and coordination with service providers, contractors, and internal teams on documentation, procurement, or maintenance-related matters.

Product / Process Improvement

• Monitor consistency and quality of documentation, correspondence, and reporting formats to ensure compliance with approved templates and standards.
• Contribute to the enhancement of administrative workflows, filing structures, and communication channels to improve efficiency and turnaround times.
• Assist in the implementation of digital tools, dashboards, or automated trackers to streamline monitoring and reporting activities.
• Identify recurring issues or bottlenecks in documentation, follow-ups, or coordination processes, and recommend corrective or preventive measures to management.

Physical Working Conditions

• Primarily office-based with occasional site, coordination, or audit visits as required; may involve extended hours during reporting cycles or project deadlines.

Qualifications

Diploma/Bachelor's degree in business administration or relevant field

0-1 Years in case of bachelor's degree (5+ years in case of Diploma)