Senior Officer - HR & Admin Operations

Transguard Workforce Solutions; Abu Dhabi; On-site; AED 150,000 - 230,000; Full time

Job summary

Transguard Workforce Solutions in Abu Dhabi seeks a Senior Officer - HR & Admin Operations to manage HR administration, travel, payroll, and facilities. You will oversee budgeting, vendor contracts, document control, and compliance with UAE laws.

The ideal candidate has 5–7 years of UAE experience in HR operations, strong English, and excellent stakeholder management. Role requires supervising junior staff and ensuring smooth day-to-day operations.

Qualifications

• 5–7 years of experience in HR Operations and Administration within the UAE.
• Bachelor's degree in Business Administration or related field.
• Strong knowledge of UAE Labour laws and visa processes.
• Excellent organizational, communication, and stakeholder management skills.

Responsibilities

• Travel Management: book domestic and international travel within approved budgets and policies.
• Payroll Administration: support salary processing and payroll records.
• Document Management: maintain organized records and compliant filing systems.
• Reporting & Compliance: prepare periodic operational and management reports and support audits.
• Team Support & People Management: supervise and train junior staff and ensure service delivery.

Skills

HR Operations

Administration

Budgeting

Vendor management

Payroll

Team supervision

English proficiency

Labour law UAE

Education

Bachelor's Degree in Business Administration

Tools

Payroll software

Job description

Transguard Workforce Solutions is the UAE’s leading provider of unique and innovative HR solutions. With a decade of experience in the region and a team that possesses extensive knowledge of the market, we provide a fully integrated HR solution.

We are currently recruiting an Senior Officer - HR & Admin Operations for our client based in Abu Dhabi, UAE.

Job Summary:

We are seeking an experienced Senior Officer - HR & Admin Operations to manage and support the organization's HR administration and operational activities. The role will be responsible for overseeing business travel arrangements, payroll administration, vendor and facility management, budgeting, reporting, document control, and day-to-day administrative operations. The ideal candidate will have strong UAE experience in HR and administration, with the ability to ensure smooth operations, compliance with company policies, and high service standards across the organization.

Key Responsibilities:

1.Travel Management-

• Manage domestic and international travel bookings for employees while ensuring compliance with approved budgets and company policies.
• Coordinate with travel agencies and service providers to secure cost-effective travel arrangements.
• Monitor, track, and report travel expenses, ensuring all requests are processed within agreed service levels.

2.Payroll Administration-

• Support and manage payroll activities to ensure accurate and timely salary processing.
• Maintain payroll records and coordinate with relevant stakeholders to address payroll-related queries.
• Oversee daily administrative operations and ensure seamless office support services.
• Act as the primary point of contact for internal departments and external service providers regarding administrative matters.
• Manage office facilities, supplies, maintenance requirements, and vendor contracts.
• Coordinate with outsourced service providers and monitor service quality and performance.
• Assist in preparing annual administrative budgets and track actual expenditure against budget forecasts.

4.Document Management-

• Maintain organized, secure, and up-to-date administrative records and documentation.
• Ensure efficient filing systems are in place to facilitate accurate and timely document retrieval.
• Monitor document compliance and retention in line with company policies.

5.Reporting & Compliance-

• Prepare periodic operational, administrative, and management reports.
• Ensure compliance with company policies, procedures, and regulatory requirements.
• Support internal and external audits by maintaining accurate records and documentation.

6.Team Support & People Management-

• Supervise and support junior team members, ensuring effective task execution and service delivery.
• Provide training, guidance, and performance feedback to support employee development and productivity.

Job Requirements:

• Bachelor's Degree in Business Administration, Human Resources, or a related discipline.
• 5-7 years of experience in HR Operations and Administration within the UAE.
• Mandatory UAE experience in a similar Administration/HR Operations function.
• Experience in budgeting, expense monitoring, and administrative reporting.
• Strong understanding of UAE Labour laws and Visa process.
• Excellent organizational, communication, and stakeholder management skills.
• Experience coordinating with external vendors, travel agencies, and outsourced service providers.
• Ability to manage multiple priorities and work effectively.
• Full professional proficiency in English, both written and verbal.