Senior Officer - Administrator - Big Fish Recruitment

Talent Pal; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading company in the HR sector is seeking an HR Administrator to support operational efficiency through managing processes and systems. This role involves coordinating meetings, maintaining records, and implementing administrative policies, emphasizing the need for strong organizational and communication skills. Applicants should hold a Bachelor's degree and have at least 2 years of related experience.

Qualifications

• Minimum 2 years of relevant experience in HR administration.
• Strong organizational and multitasking skills.
• Ability to handle sensitive information with confidentiality.

Responsibilities

• Manage scheduling and coordination of meetings and HR events.
• Maintain company records and ensure compliance with policies.
• Organize and manage company events, meetings, and conferences.

Skills

Organizational skills

Communication

Interpersonal skills

Problem-solving

Time management

Education

Bachelor’s degree in Human Resources, Business Administration, or related field

Tools

Microsoft Office Suite

HR management software

Job description

JOB PURPOSE Conduct administrative processes and systems to support HR operations, ensuring efficiency, compliance, and efficient office management ROLES AND RESPONSIBILITIES

• Manage complex scheduling and coordination of meetings, interviews, and HR events, ensuring all logistical and strategic aspects are covered
• Manage office facilities, ensuring a clean, safe, and efficient work environment
• Manage office supplies and equipment, including procurement and inventory control
• Lead maintenance and repair services for office facilities
• Maintain and update company records, files, and documentation in accordance with company policies and legal requirements
• Process invoices and manage financial transactions related to administrative functions
• Support and manage administrative aspects of real estate projects, including documentation and scheduling
• Develop and implement administrative policies and procedures to enhance operational efficiency
• Coordinate with vendors and service providers to ensure timely and quality services
• Organize and manage company events, meetings, and conferences, including logistics and coordination
• Handle catering, venue selection, and other event-related tasks
• Ensure accurate and secure management of data and confidential information
• Address and resolve any administrative issues or inquiries in a timely manner
• Ensure compliance with health and safety regulations within the office environment
• Implement emergency procedures and safety protocols

Requirements

QUALIFICATIONS AND EDUCATION REQUIREMENTS

• Bachelor’s degree in Human Resources, Business Administration, or a related field
• Minimum 2 years of relevant experience in HR administration or a similar role PREFERRED SKILLS AND COMPETENCIES
• Strong organizational and multitasking skills to manage various administrative tasks effectively
• Excellent communication and interpersonal skills to interact with employees and management
• Proficiency in Microsoft Office Suite and HR management software
• Attention to detail and accuracy in maintaining records and handling administrative tasks
• Ability to handle sensitive information with confidentiality and professionalism
• Problem-solving skills and the ability to work independently as well as part of a team
• Knowledge of HR policies, procedures, and best practices
• Flexibility and adaptability to respond to changing business needs and priorities
• Time management skills to meet deadlines and handle urgent tasks efficiently
• Commitment to continuous learning and professional development

About the company

Service Our aim is to provide our clients and candidates with a consistent, quality service that goes beyond the norm, giving them peace of mind and complete trust in our ability to meet their needs. Knowledge Big Fish consultants specialise in their fields and have extensive experience in the region and beyond. We take pride in our knowledge and network and believe that our relationships are built on trust and integrity and are made for the long term. Care At Big Fish, as well as caring for the people we work with, we also care about the world and environment we live in, that's why Big Fish support initiatives that promote human welfare, environmental protection and sustainability.

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