Senior Mortgage Documentation Specialist

Green Grid Connect (GGC); United Arab Emirates; Remote; AED 180,000 - 300,000; Full time

Job summary

Green Grid Connect (GGC) is seeking a Senior Mortgage Documentation Specialist to manage and verify mortgage-related documents through the financing lifecycle. The role requires ensuring accuracy, proper authorization, secure maintenance, and strict regulatory compliance across all files.

The successful candidate will collaborate with mortgage operations, underwriting, credit, legal, and finance teams to facilitate timely processing and mitigate documentation risks, while maintaining robust

Qualifications

• Extensive mortgage documentation experience.
• Ability to review and verify complex mortgage files.
• Experience maintaining compliant documentation records.
• Knowledge of regulatory and lender documentation standards.
• Familiarity with contract and security documentation.

Responsibilities

• Manage preparation, review, verification, processing, and maintenance of mortgage documentation throughout the lifecycle.
• Ensure files are complete, accurate, consistent, and compliant with standards.
• Review mortgage applications and supporting documents before underwriting or completion.
• Coordinate with applicants, brokers, underwriters, and internal teams to obtain outstanding documentation.
• Maintain records of requests, outstanding requirements, and completion status.
• Verify that forms, declarations, disclosures, and schedules are properly completed.
• Escalate complex issues to management and drive timely resolutions.
• Support mortgage processing from submission through disbursement and completion.

Skills

Mortgage documentation

Documentation review

Records management

Compliance controls

Contract management

Job description

Experience Level: Mid-Level to Senior

Work Arrangement: Fully Remote

About Us

We're Hiring: Senior Mortgage Documentation Specialist

Location: United Arab Emirates (Remote)

Employment Type: Full-Time

Experience Level: Mid-Level to Senior

Work Arrangement: Fully Remote

About Us

We are a construction-focused organization committed to delivering complex projects through disciplined contract management, commercial excellence, financial accountability, risk control, and collaborative project delivery. Our distributed teams collaborate across Project Management, Construction, Engineering, Procurement, Commercial, Finance, Accounting, Legal, Administration, Information Technology, and Executive Leadership to maintain accurate documentation, strengthen governance, protect sensitive information, and support efficient business operations.

We recognize the importance of accurate financial records, effective document management, contractual compliance, and reliable administrative controls in supporting property-related transactions, financing arrangements, and long-term business objectives.

The Role

We are seeking an experienced Senior Mortgage Documentation Specialist to manage, review, verify, prepare, and maintain mortgage-related documentation throughout the financing lifecycle. The successful candidate will ensure that mortgage files are complete, accurate, properly authorized, securely maintained, and compliant with applicable legal, regulatory, lender, and organizational requirements.

This role will collaborate with mortgage operations, underwriting, credit, legal, compliance, finance, property valuation, customer service, and external banking partners to facilitate timely mortgage processing and reduce documentation-related risks. The ideal candidate will have strong knowledge of mortgage documentation, property financing procedures, document verification, records management, compliance controls, and operational quality assurance.

Key Responsibilities

• Manage the preparation, review, verification, processing, and maintenance of mortgage documentation throughout the transaction lifecycle.


• Ensure mortgage files are complete, accurate, consistent, and compliant with established documentation standards.


• Review mortgage applications and supporting documents before submission for underwriting, approval, or completion.


• Verify the completeness of applicant identification, income evidence, employment records, financial statements, and other required supporting documentation.


• Review property-related documents, ownership records, title information, valuation reports, and other relevant transaction records.


• Confirm that required forms, declarations, disclosures, consents, and supporting documents have been completed appropriately.


• Identify missing information, inconsistent records, incomplete forms, discrepancies, and documentation deficiencies.


• Coordinate with applicants, relationship managers, brokers, underwriters, and internal processing teams to obtain outstanding documentation.


• Maintain clear records of document requests, outstanding requirements, follow-up activities, and completion status.


• Review mortgage documentation against approved product requirements, credit conditions, lender checklists, and internal procedures.


• Ensure that documentation requirements are satisfied before files progress to subsequent processing or completion stages.


• Support mortgage application processing from initial submission through approval, documentation finalization, and transaction completion.


• Maintain accurate records of application milestones, approval conditions, document receipt dates, and outstanding requirements.


• Monitor mortgage files to ensure documentation activities are completed within established service-level agreements.


• Prioritize time-sensitive applications and coordinate resolution of issues that may delay processing or completion.


• Escalate complex documentation issues, unresolved discrepancies, and potential compliance concerns to the appropriate management teams.


• Prepare and review mortgage offer letters, facility agreements, loan agreements, repayment schedules, and related documentation where authorized.


• Verify that approved financing terms are accurately reflected in the relevant mortgage documents.


• Check loan amounts, interest or profit rates, repayment periods, installment schedules, fees, conditions, and other key contractual terms.


• Ensure that mortgage documents align with approved credit decisions and authorized variations.


• Confirm that required approvals, signatures, initials, declarations, and supporting schedules are present before documents are accepted.


• Identify discrepancies between approval records, system information, offer documentation, and final contractual documents.


• Coordinate amendments to mortgage documents following authorized changes to financing terms or transaction details.


• Ensure that revised documents are properly reviewed, approved, version-controlled, and distributed.


• Support the preparation and verification of mortgage security documents in accordance with applicable requirements.


• Coordinate the collection and review of mortgage registration documents, security agreements, guarantees, and related instruments where applicable.


• Liaise with legal teams, conveyancing professionals, property registration authorities, and external counsel regarding documentation requirements.


• Track the completion of mortgage registration, security perfection, and related formalities where these fall within the organization’s responsibilities.


• Maintain records of registered security interests, registration references, title documents, and completion evidence.


• Ensure that property ownership and security documentation is handled in accordance with established legal and operational procedures.


• Coordinate with property valuation teams to obtain valuation reports and resolve documentation issues affecting property assessments.


• Verify that valuation reports contain the required property details, valuation dates, assumptions, and supporting information.


• Track outstanding property-related conditions and ensure the relevant documents are received before transaction completion.


• Support documentation requirements for property purchases, refinancing, equity release, and other approved mortgage products.


• Maintain accurate documentation for amendments, renewals, restructurings, refinancing transactions, and mortgage settlements where applicable.


• Review borrower information and supporting records for consistency across applications, approval systems, and mortgage documentation.


• Validate customer names, identification details, addresses, contact information, ownership structures, and other relevant particulars.


• Ensure that discrepancies in customer or property information are investigated and resolved before documentation is finalized.


• Support verification of beneficial ownership and authorized representation where required by applicable procedures.


• Coordinate with Know Your Customer (KYC), Anti-Money Laundering (AML), and compliance teams regarding outstanding identity or due diligence documentation.


• Ensure that customer due diligence records are complete before the relevant processing milestones are reached.


• Escalate suspicious, inconsistent, potentially fraudulent, or otherwise concerning documentation through established channels.


• Follow approved procedures when handling identity documents, financial information, proof of income, and other confidential customer records.


• Support mortgage underwriting teams by preparing organized, complete, and clearly indexed documentation packages.


• Verify that underwriting conditions and approval requirements are supported by appropriate documentary evidence.


• Maintain a record of outstanding conditions, exceptions, waivers, and authorized approvals.


• Coordinate with credit teams to clarify documentation requirements and resolve outstanding approval conditions.


• Ensure that any documentation exceptions are properly assessed, approved, recorded, and retained.


• Assist with the preparation of mortgage files for credit committees, senior management reviews, and other authorized decision-making processes.


• Maintain accurate records of mortgage approvals, credit conditions, supporting evidence, and relevant correspondence.


• Coordinate with mortgage operations and completion teams to ensure that all required documents are available before disbursement.


• Verify that disbursement prerequisites are documented and that applicable approval conditions have been satisfied.


• Support the review of payment instructions, beneficiary information, settlement statements, and other transaction documents where relevant.


• Coordinate the resolution of documentation issues affecting mortgage drawdowns, settlements, or completion dates.


• Maintain appropriate evidence of document clearance, completion authorization, and transaction status.


• Support post-completion document collection, verification, indexing, and archival activities.


• Ensure that final mortgage agreements, security documents, registration evidence, and related records are retained appropriately.


• Monitor outstanding post-completion requirements and coordinate timely follow-up with responsible parties.


• Support mortgage account amendments, repayment restructuring, settlement, discharge, and