Senior Manager - Project Coordination Operations

Azizi Development UAE; Dubai; On-site; AED 300,000 - 1,000,000; Full time

Job summary

Azizi Developments in Dubai, United Arab Emirates, seeks a Senior Manager - Project Coordination & Operations to support strategic initiatives, executive projects, and cross-functional activities from its Executive Office. The role is a central coordination point among the Executive Office, senior management, business clusters, and project teams.

The successful candidate will ensure strategic projects are planned, tracked, and delivered on time, leveraging MIS, governance, and robust reporting.

Qualifications

• Bachelor's degree in Engineering, Civil Engineering, Architecture or related discipline.
• 15-20 years of experience in project coordination and operations.
• Experience coordinating executive initiatives and cross-functional activities.

Responsibilities

• Coordinate strategic projects and executive initiatives from the Executive Office.
• Maintain project plans, timelines, responsibilities, and deliverables with stakeholders.
• Prepare consolidated reports and dashboards for senior management.
• Ensure timely follow-up on deadlines, actions, and decisions.
• Coordinate cross-functional meetings and governance processes.

Skills

Project coordination

Operations management

Stakeholder engagement

Executive reporting

Education

Bachelor's degree in Engineering

Tools

MIS

Job description

Senior Manager - Project Coordination & Operations Job Snapshot - Role: Senior Manager - Project Coordination & Operations - Location: Dubai, United Arab Emirates - Industry: Real Estate - Function: Project Management - Experience: 15-20 years in project coordination and operations - Job Type: Full Time - Work Arrangement: On-site Position Overview Azizi Developments is seeking an experienced Senior Manager - Project Coordination & Operations to support strategic initiatives, executive projects, and cross-functional operational activities under its Executive Office in Dubai, United Arab Emirates. The role serves as a central coordination point between the Executive Office, senior management, business clusters, departments, project teams, and external stakeholders. The successful candidate will ensure that strategic projects are effectively planned, assigned, monitored, and delivered within agreed timelines. The position requires strong capabilities in executive project coordination, strategic initiative implementation, project governance, management information systems (MIS), operational reporting, and stakeholder engagement. With 15-20 years of relevant experience, the Senior Manager will maintain executive-level visibility of project performance, monitor critical decisions and action items, identify risks and dependencies, and coordinate corrective measures to support timely execution of organisational priorities.

Job Details - Country: United Arab Emirates - City: Dubai - Industry: Real Estate - Function: Project Management - Salary: Not disclosed - Gender: No Preference - Candidate Nationality: Not specified - Job Type: Full Time - Work Arrangement: On-site

Key Responsibilities

Executive Office Project Coordination - Coordinate strategic projects and executive initiatives assigned by the Executive Office.

• Establish project plans, milestones, timelines, responsibilities, and deliverables in consultation with relevant stakeholders.
• Monitor assigned initiatives against approved objectives, schedules, and performance requirements.
• Maintain centralised project trackers and consolidated status reports.
• Follow up with departments and project owners to ensure timely completion of assigned activities.
• Identify and elevate project delays, dependencies, unresolved issues, and critical risks.
• Maintain accurate project documentation, approvals, reports, and supporting records.

Executive Decisions and Action Management - Maintain a centralised record of decisions, directives, commitments, and action items issued by the CEO Office.

• Translate management decisions into clearly assigned responsibilities and measurable follow-up actions.
• Coordinate with relevant departments to obtain progress updates on outstanding commitments.
• Monitor deadlines and provide reminders or escalations when required.
• Prepare consolidated reports identifying completed, pending, delayed, and critical management actions.
• Ensure the Executive Office maintains visibility of key organisational priorities.
• Support timely closure of executive directives and outstanding action items.

Cross-Functional Stakeholder Coordination - Act as a coordination link between the Executive Office, business clusters, departments, and project teams.

• Facilitate effective communication and information exchange among internal and external stakeholders.
• Organise and coordinate cross-functional meetings, workshops, project reviews, and management discussions.
• Ensure stakeholders understand project objectives, responsibilities, deadlines, and expected deliverables.
• Identify interdepartmental dependencies that could affect project progress.
• Coordinate the resolution of operational and project-related issues.
• Escalate matters requiring senior management or executive intervention.

Project Planning, Scheduling and Monitoring - Develop and maintain project schedules, milestone plans, implementation plans, and action trackers.

• Monitor project deliverables against approved plans and agreed timelines.
• Track resource requirements, project dependencies, approvals, and critical milestones.
• Identify potential project delays and implementation risks at an early stage.
• Coordinate corrective and preventive actions with project owners and relevant stakeholders.
• Support compliance with established project governance procedures.
• Ensure reported project progress is accurate, current, and supported by appropriate evidence.

Management Reporting and Executive MIS - Prepare regular project performance and operational status reports for the Executive Office and senior management.

• Develop executive dashboards covering project progress, milestones, risks, issues, and pending decisions.
• Consolidate information from multiple departments into clear, actionable management reports.
• Prepare executive presentations, briefing notes, analytical reports, and management summaries.
• Maintain historical project performance records and progress information.
• Highlight significant deviations from approved project plans and schedules.
• Recommend appropriate follow-up actions based on project status and operational findings.
• Ensure management reports are accurate, timely, and suitable for executive decision-making.

Strategic Initiative Implementation - Support strategic initiatives approved by the First Deputy CEO, CEO, and senior management.

• Coordinate with business functions to translate strategic objectives into actionable workstreams.
• Monitor the implementation of strategic projects and organisational improvement initiatives.
• Identify execution barriers and coordinate appropriate follow-up measures.
• Assist in evaluating project priorities, resource requirements, schedules, and implementation needs.
• Support management in tracking strategic transformation initiatives.
• Conduct follow-up reviews to assess completion of agreed actions and achievement of established objectives.

Operational Coordination and Follow-Up - Coordinate critical operational matters assigned by the Executive Office.

• Work with departments to obtain necessary information, approvals, documents, and progress updates.
• Monitor operational issues requiring cross-functional involvement.
• Ensure management instructions and operational decisions receive timely follow-up.
• Identify recurring operational challenges and support the development of structured solutions.
• Maintain accurate records of operational decisions, instructions, and associated actions.
• Assist in improving operational workflows, coordination mechanisms, and reporting practices.

Project Risk and Issue Management - Establish and maintain risk and issue registers for assigned projects and initiatives.

• Identify potential delays, resource constraints, operational risks, and project dependencies.
• Coordinate with stakeholders to develop mitigation and corrective action plans.
• Escalate critical risks and unresolved matters through appropriate management channels.
• Monitor implementation of agreed risk mitigation measures.
• Communicate significant project deviations to management without unnecessary delay.
• Support proactive resolution of issues affecting strategic project delivery.

Process Improvement and Governance - Review existing project coordination, reporting, and follow-up procedures.

• Identify opportunities to improve operational efficiency and cross-functional collaboration.
• Develop standardised project tracking and management reporting mechanisms.
• Introduce structured dashboards, trackers, templates, and reporting formats where required.
• Promote accountability, transparency, and timely execution across project stakeholders.
• Support the CEO Office in strengthening project governance and management visibility.
• Encourage consistent application of approved project plans, milestones, and reporting requirements.

Executive Documentation and Confidentiality - Maintain organised records of strategic projects, management decisions, executive reports, presentations, meeting minutes, and action trackers.

• Ensure appropriate document version control and information accuracy.
• Protect confidential corporate, strategic, financial, operational, and executive information.
• Maintain reliable documentation supporting project governance and management reporting.
• Ensure relevant project records are readily available for management reviews and audit requirements.

Educational Qualifications - Bachelor 's degree in Engineering, Civil Engineering, Architecture, or a related discipline.

• Professional project management certification, such as Project Management Professional (PMP), PRINCE2, or equivalent, is preferred.

Professional Experience - 15-20 years of experience in project coordination and operations.

• Experience coordinating complex projects, executive initiatives, and cross-functional operational activities.
• Practical knowledge of project planning, milestone monitoring, management reporting, and governance processes.
• Experience maintaining project trackers, executive action registers, and management dashboards.
• Ability to coordinate effectively with senior management, business units, project owners, and external stakeholders.
• Experience within large organisations or environments involving multiple business units is preferred.

Required Skills and Competencies - Strong project coordination and operational management capabilities.

• Excellent stakeholder engagement and cross-functional communication skills.
• Ability to coordinate executive-level initiatives and management priorities.
• Strong organisational, analytical, and problem-solving abilities.
• Experience preparing executive dashboards, management reports, and project status presentations.
• Understanding of project governance, risk management, and escalation procedures.
• Ability to monitor multiple projects, deadlines, dependencies, and outstanding actions.
• Strong attention to reporting accuracy, documentation quality, and information confidentiality.
• Ability to identify operational bottlenecks and coordinate corrective actions.
• Effective follow-up, prioritisation, and decision-support capabilities.
• Commitment to accountability, transparency, and timely project delivery.

Key Performance Expectations

• Timely completion of assigned CEO Office projects and strategic initiatives.
• Percentage of management action items completed within agreed deadlines.
• Accuracy, reliability, and timeliness of project and management reports.
• Effectiveness of cross-functional coordination and stakeholder engagement.
• Early identification and escalation of project risks, delays, and dependencies.
• Responsiveness of stakeholders and effectiveness of follow-up activities.
• Compliance with approved project plans, milestones, and governance requirements.
• Quality and accuracy of executive dashboards and management summaries.
• Reduction in overdue or unresolved management action items.
• Successful implementation and monitoring of assigned strategic initiatives.

About Azizi Developments

Azizi Developments is one of the UAE 's leading private real estate developers, supported by corporate teams responsible for strategy, finance, human resources, marketing, legal affairs, and operations. The company operates with a focus on transparency, integrity, innovation, and value creation across its business activities. Its Executive Office plays an important role in coordinating organisational priorities, supporting strategic decision-making, and maintaining oversight of critical initiatives. The Senior Manager - Project Coordination & Operations will contribute to these objectives by strengthening executive project visibility, improving coordination across business functions, and supporting the successful delivery of strategic and operational priorities.