Senior Management Executive Secretary

HUMAN-AI-Z Nexus Technology; Dubai; On-site; AED 60,000 - 110,000; Full time

Job summary

HUMAN-AI-Z Nexus Technology in Dubai seeks an organized and experienced Executive Secretary to provide administrative and secretarial support to senior management. The role requires strong communication, superb organization, and the ability to handle confidential information professionally.

Responsibilities include managing calendars, preparing documents, coordinating meetings and travel, and maintaining orderly filing systems. UAE experience is a plus and a relevant degree is preferred.

Qualifications

• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Proficient in MS Office (Word, Excel, and PowerPoint).
• Ability to handle confidential information discreetly.
• UAE experience is advantageous.
• Bachelor’s degree or relevant administrative qualification preferred.

Responsibilities

• Manage executive calendars, appointments, and meetings.
• Prepare correspondence, reports, and presentations.
• Handle phone calls, emails, and business communications.
• Coordinate meetings and events.
• Prepare meeting agendas and take minutes.
• Maintain confidential files and documents.
• Coordinate with internal departments and external parties.
• Arrange travel bookings and itineraries.
• Monitor incoming and outgoing correspondence.
• Assist management with daily administrative tasks and special projects.
• Maintain organized filing and document management system.
• Handle confidential information with discretion.

Skills

Communication

Calendar management

Multitasking

Attention to detail

Education

Bachelor’s degree or relevant qualification

Tools

MS Office

PowerPoint

Job description

HUMAN-AI-Z Nexus Technology in Dubai seeks an organized and experienced Executive Secretary to provide administrative and secretarial support to senior management. The role requires strong communication, superb organization, and the ability to handle confidential information professionally.

Responsibilities include managing calendars, preparing documents, coordinating meetings and travel, and maintaining orderly filing systems. UAE experience is a plus and a relevant degree is preferred.