Senior Legal Hold Specialist — Remote

Nexus AI Digital; Abu Dhabi; Remote; AED 240,000 - 420,000; Full time

Benefits offered by this job

Fully remote work

Career progression opportunities

Job summary

Nexus AI Digital is seeking a Senior Legal Hold Specialist for a fully remote role. You will manage legal hold processes, preserve relevant information, and collaborate with legal, compliance, IT, and records teams to ensure defensible preservation and timely responses to investigations.

The role requires deep knowledge of legal hold workflows, eDiscovery, and information governance, with the ability to coordinate across distributed teams and maintain rigorous documentation and audit trails.

Qualifications

• Bachelor's degree in Law, Legal Studies, Information Governance, Records Management, Business Administration, or related discipline.
• Significant experience in legal hold management, litigation support, eDiscovery, records management, or legal operations.
• Strong understanding of legal hold workflows and document preservation principles.
• Familiarity with electronic records, email systems, enterprise collaboration platforms, and information repositories.
• Experience coordinating custodian identification, legal hold notifications, acknowledgments, and compliance monitoring.
• Knowledge of eDiscovery processes, litigation readiness, and defensible preservation practices.
• Understanding of records retention policies, data privacy principles, and information governance requirements.
• Experience using legal hold, eDiscovery, matter management, or records management platforms.
• Strong documentation, reporting, and audit-trail management skills.
• Excellent written and verbal communication skills, including the ability to coordinate with legal and technical stakeholders.
• High attention to detail and the ability to manage multiple legal matters and competing deadlines.
• Strong judgment and discretion when handling confidential or privileged information.
• Ability to work independently and collaborate effectively with distributed teams in a remote environment.

Responsibilities

• Develop, implement, and maintain legal hold procedures, workflows, and documentation standards.
• Coordinate the issuance, distribution, acknowledgment, and release of legal hold notices under the direction of authorized legal counsel.
• Identify relevant custodians, business units, systems, and information repositories for preservation.
• Work with legal teams to understand preservation requirements, matter scope, and relevant deadlines.
• Monitor custodian acknowledgments and follow up on outstanding legal hold confirmations.
• Coordinate with IT, records management, and information security teams to preserve relevant electronic and physical records.
• Support the identification and preservation of emails, documents, collaboration data, messaging records, and other potentially relevant information.
• Maintain accurate legal hold registers, custodian lists, matter records, and preservation tracking logs.
• Monitor compliance with legal hold obligations and elevate potential preservation risks or non-compliance.
• Coordinate periodic legal hold reminders, status reviews, and custodian recertification activities.
• Support legal hold release processes following documented authorization from legal counsel.
• Assist with eDiscovery and litigation support activities, including preservation readiness and defensible documentation.
• Prepare management reports, audit evidence, and status dashboards relating to legal hold activities.
• Review legal hold processes and recommend improvements to strengthen efficiency, consistency, and accountability.
• Coordinate with external legal service providers and eDiscovery vendors when required.
• Maintain strict confidentiality and protect sensitive, privileged, and potentially discoverable information.
• Support audits and internal reviews relating to records preservation and information governance.

Skills

Legal hold management

eDiscovery

Information governance

Stakeholder coordination

Documentation / audit trails

Remote collaboration

Education

Bachelor's degree in Law or related field

Tools

Legal hold software

Job description

Nexus AI Digital is seeking a Senior Legal Hold Specialist for a fully remote role. You will manage legal hold processes, preserve relevant information, and collaborate with legal, compliance, IT, and records teams to ensure defensible preservation and timely responses to investigations.

The role requires deep knowledge of legal hold workflows, eDiscovery, and information governance, with the ability to coordinate across distributed teams and maintain rigorous documentation and audit trails.