Senior Executive Assistant & Front Desk Lead

Henley & Partners - The Firm of Global Citizens®; Dubai; On-site; AED 134,000 - 201,000; Full time

Job summary

Henley & Partners - The Firm of Global Citizens® in Dubai seeks an Office Receptionist & Executive Assistant to represent the firm with clients and internal teams. You will manage calendars, coordinate travel, draft correspondence, greet visitors, and support senior leadership with logistics and meetings.

The ideal candidate has at least 5 years in a similar role, excellent English communication, strong organizational skills, and proficient use of Microsoft Office (PowerPoint, Excel, Word).

Qualifications

• Minimum 5 years of experience in a similar reception/EA role.
• Excellent English communication skills, both verbal and written.
• Strong organizational skills and attention to detail.

Responsibilities

• Manage the Executive's calendar, appointments, meetings, and related logistics.
• Coordinate travel arrangements, including flights, accommodation, itineraries, and expense reports.
• Draft correspondence and liaise with senior leadership and internal teams.
• Welcome visitors and provide a professional first impression.
• Support with meetings preparation, minutes, and presentations.
• Maintain CRM records and ensure follow-ups.
• Handle mail, couriers, and office communications.
• Ensure a clean and organized reception area and smooth cross-team communication.
• Provide ad hoc administrative support as needed.

Skills

English proficiency

Calendar management

Client facing

Tools

Microsoft Office

Job description

Henley & Partners - The Firm of Global Citizens® in Dubai seeks an Office Receptionist & Executive Assistant to represent the firm with clients and internal teams. You will manage calendars, coordinate travel, draft correspondence, greet visitors, and support senior leadership with logistics and meetings.

The ideal candidate has at least 5 years in a similar role, excellent English communication, strong organizational skills, and proficient use of Microsoft Office (PowerPoint, Excel, Word).