Senior Executive Assistant: AI-Driven Calendar & Governance

Arada; Dubai; On-site; AED 180,000 - 280,000; Full time

Job summary

Arada is seeking an experienced Executive Assistant to support a senior executive in a fast-paced, confidential environment in Dubai. You will manage calendars, coordinate complex meetings, plan travel, and work with senior leadership and external partners to ensure timely, high-quality administrative outputs.

The role requires strong Microsoft 365 skills, AI productivity tool experience, excellent communication, and the ability to anticipate needs while maintaining strict confidentiality.

Qualifications

• 7–10 years' experience as an Executive Assistant, Personal Assistant, or senior administrative professional supporting C-suite or senior executives.
• Experience supporting CEO, C-suite executive, Group Executive, Board, or senior leadership team is strongly preferred.
• Experience in a complex corporate environment with governance, confidential information, and business-critical activities.
• Advanced proficiency in Microsoft 365 apps (Outlook, Word, Excel, PowerPoint, Teams, OneNote, SharePoint) and AI productivity tools.

Responsibilities

• Manage the executive calendar end-to-end, prioritising meetings, conflicts, and focus time.
• Coordinate complex internal and external meetings including board sessions and strategic discussions.
• Use AI tools to summarise meetings, extract action items, and draft routine communications.
• Prepare agendas, briefing packs, presentations, minutes, trackers, and follow-up communications.
• Act as a professional first point of contact for senior leaders, board members, external partners, and internal stakeholders.
• Manage confidential correspondence, documents, approvals, travel, expenses, and workflows.
• Leverage AI-enabled calendar, email, task management, transcription, and productivity tools to streamline processes.
• Support leadership in using AI tools for productivity, including talking points and data organisation.
• Track deliverables across multiple workstreams and escalate risks and dependencies.

Skills

Strategic prioritisation

Digital and AI fluency

High discretion

Stakeholder management

Planning and follow-through

Business judgement

Attention to detail

Adaptability and composure

Education

Bachelor’s degree

Tools

Microsoft 365

AI productivity tools

Job description

Arada is seeking an experienced Executive Assistant to support a senior executive in a fast-paced, confidential environment in Dubai. You will manage calendars, coordinate complex meetings, plan travel, and work with senior leadership and external partners to ensure timely, high-quality administrative outputs.

The role requires strong Microsoft 365 skills, AI productivity tool experience, excellent communication, and the ability to anticipate needs while maintaining strict confidentiality.