Senior Events Coordinator

Remotedxb; Dubai; On-site; AED 150,000 - 260,000; Full time

Benefits offered by this job

100% company-paid medical, dental, and

Vision premiums

401k retirement plan and company stock

Flexible Time Off

Paid parental leave

Home office budget

Job summary

Defense Unicorns is seeking an experienced Corporate Events Manager to plan and execute government and defense conferences in the UAE. You will source venues, manage budgets, timelines, and cross-functional teams to deliver flawless events.

You will coordinate staffing, vendors, shipping, and on-site operations, collaborate with marketing to preserve brand consistency, and report progress to stakeholders. Travel 4–10 times per year is expected, with a focus on secure, compliant event delivery.

Qualifications

• 3–6 years of corporate event planning experience.
• Experience supporting government conferences, military events, or federal customers.
• Strong project management and organizational skills.
• Ability to manage multiple events simultaneously.
• Strong written and verbal communication skills.
• Willingness to travel 4–10 times per year for events.
• Experience working across marketing, sales, and external vendors.

Responsibilities

• Plan and execute company-hosted events from venue sourcing through post-event wrap-up.
• Coordinate event staffing, shipping, setup, execution, and teardown.
• Manage vendor and venue relationships including contracts and coordination.
• Create and maintain project plans, timelines, budgets, and event checklists.
• Track event costs, process invoices, and report expenses against budgets.
• Communicate proactively about event scheduling and status updates to stakeholders.
• Serve as the on-the-ground point of contact for real-time problem-solving.
• Manage event logistics including shipping, inventory, and event materials.
• Support event promotion and brand consistency in collaboration with marketing.

Skills

Project management

Communication

Organization

Multi-tasking

Tools

HubSpot

Job description

Responsibilities

• Plan and execute company-hosted events from venue sourcing through post-event wrap-up
• Coordinate event staffing, shipping, setup, execution, and teardown
• Manage vendor and venue relationships including contracts and coordination
• Create and maintain project plans, timelines, budgets, and event checklists
• Track event costs, process invoices, and report expenses against budgets
• Communicate proactively about event scheduling and status updates to stakeholders
• Serve as the on-the-ground point of contact for real-time problem-solving
• Manage event logistics including shipping, inventory, and event materials
• Support event promotion and brand consistency in collaboration with marketing

Requirements

• 3-6 years of experience in corporate event planning
• Experience supporting government conferences, military events, or federal customers
• Strong project management and organizational skills
• Ability to manage multiple events simultaneously
• Strong written and verbal communication skills
• Willingness to travel 4-10 times per year for events
• Experience working across marketing, sales, and external vendors

Preferred Qualifications

• Experience in the defense, national security, or gov-tech space
• Familiarity with CRM and marketing automation platforms like HubSpot

Benefits

• 100% company-paid medical, dental, and vision premiums
• 401k retirement plan and company stock options
• Flexible Time Off (FTO) plus federal holidays and seasonal breaks
• Paid parental leave
• Home office budget and reimbursement for approved trainings

About the Company

Defense Unicorns delivers mission value by streamlining software delivery for defense and civil agencies. We create secure solutions for continuous software integration and delivery, focusing on Kubernetes, cloud-native applications, and GitOps.