Senior Document Preservation Specialist

Dubai Careers - A Smart Dubai Initiative; Dubai Emirate; On-site; AED 335,000 - 446,000; Full time

Job summary

Mohammed Bin Rashid Al Maktoum Library is seeking a senior archivist to draft and implement policies and oversee the Central Archives Department. The role focuses on organizing government archives, coordinating preservation, and ensuring compliance with standards and privacy requirements.

The position requires a Master’s or Bachelor’s degree in a related field with substantial archival experience. It is a full-time role based in Dubai, aligned with government legislation and best practices.

Qualifications

• Master’s degree with 6+ years or Bachelor’s with 8+ years of related field experience.
• Fields include Archival Science, Knowledge Management, Library and Information Science, Archival Studies, Public Administration or related.

Responsibilities

• Develop policies, procedures, and regulations for the Central Archives Department.
• Coordinate preservation, cataloging, and digitization efforts.
• Oversee environmental monitoring and preservation standards.
• Audit intake, release, and inventory of records.
• Provide technical oversight for inspections and restoration.

Education

Master’s degree / Bachelor’s degree in related field

Job description

Job Description

• Draft and develop policies, procedures, and regulations related to the Central Archives Department in accordance with best practices and government legislation, to ensure the department’s efficiency and effectiveness .
• Participate in the development of a strategy for organizing government archives and contribute to its refinement by utilizing the results of studies and evaluations of advisory and capacity-building services
• Participate in the preparation of the division’s annual operational plans and assist in their implementation .
• Analyze the needs of government agencies for fee-based archival storage projects; prepare a detailed plan covering the volume of paper and electronic documents to be stored and the timeline; and oversee the implementation of the project through all its phases to ensure compliance with technical and contractual requirements.
• Coordinate with the Government Archives Organization Section to obtain transfer schedules, and with the Electronic Archives Management Section to ensure technical integration; supervise the receipt of files from government agencies in accordance with approved forms; and verify that the documents meet the required specifications.
• Oversee the implementation of preservation procedures according to document type, and coordinate preservation schedules and priorities with the Government Archives Organization Section (for paper documents), and coordinating with the Electronic Records Management Section and the Digitization Section to ensure that digital records comply with approved standards prior to preservation, and verifying that preservation paths and approved storage locations are documented in the central system.
• Develop a plan for distributing records among paper, digital, and audiovisual storage units; oversee reports on the movement and locations of records; and audit intake and release processes to ensure compliance with approved procedures.
• Prepare a plan for the periodic inventory of paper, audio, visual, and digital records in the Central Archives, and oversee its implementation.
• Approve the results of reviews of the cataloging and classification of archived records in accordance with approved standards and policies, and review the final schedules to ensure their compliance with the classification system.
• Approve requests related to the preparation of documents and archived files for use in library activities or for scanning processes, and verify that the documents match the requests and are secure in terms of privacy and confidentiality of content.
• Monitoring repository environmental parameters (temperature, humidity, ventilation, lighting), periodically analyzing data from environmental monitoring devices, verifying that recorded values comply with approved preservation standards, and providing technical recommendations to improve the preservation environment or address any critical deviations.
• Provide technical oversight of the implementation of periodic inspections of archived materials, analyze the resulting data to determine priorities, and coordinate with the relevant departments regarding items requiring treatment or restoration.
• Review periodic reports on operational observations. Propose technical and procedural improvements, and prepare specifications for operational requirements in coordination with the relevant technical departments (such as Information Technology and Digital Preservation).
• Any other duties or authorities related to the nature of the department’s work shall be assigned by the immediate supervisor.

Qualifications

Academic Qualifications and Years of Experience

Master’s degree (6 years) / Bachelor’s degree (8 years) of experience in a related field.

Major: Archival Science, Knowledge Management, Library and Information Science, Archival Studies, Public Administration, or a related field.

Advertiser

Mohammed Bin Rashid Al Maktoum Library

Required Nationality

All Nationalities (Priority for UAE National)

Monthly Salary

30001-40000

Schedule-Time

Full time