Head of the Central Archives

Dubai Careers - A Smart Dubai Initiative; Dubai Emirate; On-site; AED 446,000 - 558,000; Full time

Job summary

Mohammed Bin Rashid Al Maktoum Library seeks a senior archival professional to develop policies, procedures, and regulations for the Central Archives Department. The role oversees intake, transfer, and storage of documents, ensuring alignment with the Dubai Government’s archives strategy and coordinating with multiple sections for effective preservation and digitization.

You will monitor the condition of archival materials, arrange preservation activities, and support improvements in archiving

Qualifications

• Bachelor’s or Master’s degree in Archival Science, Records Management, Library and Information Science, Knowledge Management, Public Administration, or a related field with substantial experience.
• Majors listed include Archival Science, Records Management, Library & Information Science, Knowledge Management, Public Administration or related disciplines.

Responsibilities

• Oversee the development of policies, procedures and regulations for the Central Archives Department.
• Coordinate with divisions to align archival operations with the Dubai Government’s archives strategy.
• Oversee intake, transfer, and storage of documents in approved systems and classifications.
• Ensure preservation of physical and digital records, including digitization outputs, with proper environmental controls.
• Monitor archival materials and coordinate with relevant sections for restoration or treatment as needed.
• Contribute to archiving and retrieval system improvements and warehouse management efficiency.

Education

Bachelor’s degree in related field

Master’s degree in related field

Job description

Job Description

• Develop policies, procedures, and regulations related to the Central Archives Department, in accordance with best practices and government legislation, to ensure the efficiency and effectiveness of the Digitization Department.
• Participate in the preparation and development of the Dubai Government’s archives management strategy, prepare operational plans related to the division, and ensure their alignment with the Public Library’s guidelines.
• Oversee the receipt of paper and digital documents from government agencies, in coordination with the Government Archives Organization Section and the Electronic Archives Management Section, in accordance with approved transfer schedules and procedures.
• Oversee the preservation of electronically or physically accessible documents, as well as audio and visual records, in approved repositories, in coordination with the Government Archives Organization Section; and oversee the preservation of digital records, including those resulting from digitization processes, in coordination with the Electronic Records Management Section and the Digitization Section, to ensure the integrity of the preservation process.
• Oversee the organization of document storage locations in accordance with approved classification plans, manage the intake and removal of documents, and ensure they are recorded in the approved system.
• Oversee the periodic inventory of paper, audio, visual, and digital documents in the Central Archives and carry out disposal procedures, in coordination with the Archives Organization Section.
• Oversee the review of the indexing, classification, and cataloging of documents held in the central archive, and prepare detailed lists of these documents in accordance with the library’s approved standards and policies.
• Oversee the preparation of documents and archived files for use in library activities, for scanning, or to fulfill researchers’ requests, in accordance with approved access policies.
• Oversee the implementation of preservation standards within storage facilities, including the organization of shelves and the control of temperature, humidity, air quality, and lighting, to ensure the minimization of physical, chemical, and environmental degradation factors.
• Oversee the ongoing monitoring of archived materials, document their physical and digital condition, identify any changes that may require treatment or restoration, and refer cases to the appropriate department as needed.
• Participate in the development of archiving and retrieval systems, and improve the efficiency of warehouse management and digital archiving, in coordination with the relevant technical departments.
• Any other duties or responsibilities related to the nature of the department’s work that are assigned by the immediate supervisor.

Qualifications

Academic Qualifications and Years of Experience

Bachelor’s degree (11 years) / Master’s degree (9 years) of experience in a related field .

Major: Archival Science, Records Management, Library and Information Science, Knowledge Management, Public Administration, or a related field .

Advertiser

Mohammed Bin Rashid Al Maktoum Library

Required Nationality

UAE Only

Monthly Salary

40001-50000

Schedule-Time

Full time

Job Posting

11/08/2026

Unposting Date

10/09/2026