Senior Document Controller

AECOM; Dubai; On-site; AED 167,000 - 257,000; Full time

Job summary

AECOM is seeking a Senior Document Controller to support large and mega projects in Dubai. The role involves day-to-day quality checking, coordinating with Project Leads and Discipline Leads, and ensuring document control processes are understood and followed.

You will oversee document control planning, training, and the creation of master registers, while acting as the main liaison for file naming and deliverables. Strong EDMS and QA experience are required.

Qualifications

• Proficient keyboard skills and knowledge of MS Windows and related word processing spreadsheet and database software.
• Proficiency in EDMS (Electronic Document Management System) and DMCS (Document and Material Control System) - Aconex Oracle BIM 360 SharePoint.
• Knowledge in identifying and handling drawings and other technical documents.
• Management of Quality Assurance Program procedures.

Responsibilities

• Undertakes day-to-day project quality checking tasks and correspondence on large projects.
• Works closely with Project Leads and Discipline Leads.
• Works under limited supervision on routine tasks as pre-established procedures.
• Troubleshoots basic problems with team members and end-users.
• Effectively contributes to team goals.
• Engages in document control kick-off meetings.
• Assists in project-wide document control planning.
• Ensures document control process and platform is understood and training completed.
• Briefs the team on requirements and contentious items.
• Uses master document registers to meet project requirements.
• Creates project document control guidelines as needed.
• Administers the project contact list and distributing information.
• Issues regular reports to Management and Project team.
• Tracks late documents and distribution of information.
• Liaises on file naming and document control standards.
• Acts as main contact for issuing deliverables (drawings, documents and models).
• Registers, saves, classifies and distributes documentation.

Skills

Keyboard skills

MS Windows

Office suite

EDMS

Aconex

Oracle BIM 360

SharePoint

Drawings handling

QA procedures

Education

Bachelor's Degree in Engineering

Tools

Aconex

Oracle BIM 360

SharePoint

Job description

Job Description

• Senior Document Controller undertakes day-to-day project quality checking tasks and correspondence on large and mega projects.

• The Senior Document Controller should be able to work closely with the Project Leads and various other Discipline Leads.

• Works under limited supervision on routine tasks as pre-established procedures.

• Works with other team members and/or end-users to troubleshoot basic problems.

• Effectively contributes to team goals.

The role involves various tasks which are listed below (but not limited to):

• Engage in Document Control kick-off meetings.

• Assisting the team in project wide document control planning

• Ensure document control process and platform is understood and appropriate training is completed.

• Brief the team on requirements and engage them on possibly contentious requirements.

• Ensuring that spotting and correcting non-conformities are in place.

• Developing Master Document Registers based template to meet project requirements.

• Creating Project document control Guidelines if required

• Administer the Project Contact List

• Issuing regular reports to the Management & Project team

• Issuing reports on late documents/documents not issued

• Tracking incoming and outgoing information and distribution

• Being point of contact on file naming and document control standards and main liaison

• The main point of contact for formally issuing deliverables. Drawings documents and models.

• Register save classify and distribute documentation.

Required skills:

• Proficient keyboard skills and knowledge of MS Windows and related word processing spreadsheet and database software

• Proficiency in EDMS (Electronic Document Management System) and DMCS (Document and Material Control System) - Aconex Oracle BIM 360 SharePoint.

• Knowledge in identifying and handling drawings and other technical documents.

• Management of Quality Assurance Program procedures.

Qualifications :

• Bachelors Degree in Engineering or other related field.

Additional Information :

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status AECOM benefits may include medical dental vision life AD&D disability benefits paid time off leaves of absences voluntary benefits perks flexible work optionswell-being resources employee assistance program business travel insurance service recognition awards retirement savings plan and employee stock purchase plan.

AECOM is the global infrastructure leader committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities we solve our clients complex challenges in water environment energy transportation and buildings. Our teams partner with public- and private-sector clients to create innovative sustainable and resilient solutions throughout the project lifecycle from advisory planning design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at .

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts youll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills helping you build the career youve always envisioned. Here youll find a welcoming workplace built on respect collaboration and community - where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

Remote Work :

No

Employment Type :

Contract