Senior Document Controller

Ghobash Group; Abu Dhabi; On-site; AED 120,000 - 180,000; Full time

Job summary

Ghobash Group in Abu Dhabi is seeking an Engineering Document Controller to manage control track and all project docs for ADNOC Offshore projects, ensuring compliance with procedures and quality requirements. You will support engineering, procurement, construction and commissioning teams by maintaining timely, accurate document flow throughout the project lifecycle.

You will lead the setup and administration of the project DMS, manage transmittals, revisions, and approvals, and provide

Qualifications

• Diploma or Bachelor’s degree in engineering or related field is preferred.
• Certification in document control or records management is a plus.
• Experience with ADNOC document requirements is advantageous.

Responsibilities

• Maintain Master Document Register (MDR) and Vendor Document Register (VDR).
• Coordinate document review workflows and approvals across EPC/OEM teams.
• Manage transmittals, revisions, metadata and filing according to procedures.
• Provide dashboards and reporting to OE Engineering Manager on status.

Skills

Highly organized

Detail-oriented

Clear communicator

Deadline-driven

Education

Diploma or Bachelor's Degree (Engineering desired)

Certification in Document Control / Records Management preferred

Tools

ADNOC DMS / EDMS

Aconex / SharePoint / ProjectWise

MS Office

PDF markup tools

Job description

Role Purpose

To manage control track andmaintainall engineering and project documentation for ADNOC Offshore projects ensuring compliance with ADNOC document control procedures project specifications and quality requirements. The role supports engineering procurement construction and commissioning teams by ensuringaccuratetimely and controlled document flow throughout the project lifecycle.

Document Control Leadership (Owners Engineer Function)

• Full compliance with ADNOC Document Control Procedure COPs and numbering standards
• Strict governance of transmittals revisions metadata and approval workflows
• Timely and accurate management of all engineering and vendor documentation
• Provide leadership and support to EPC PMC OEMs and OE team members.

Establish & Manage Document Control System

Lead setup and administration of the project DMS:

• Create folder structures aligned with ADNOC Work Breakdown & Document Code
• Configure workflows access permissions and revision control rules
• Maintain Master Document Register (MDR) for OE & EPC documents
• Maintain Vendor Document Register (VDR) for compressor/dryer/receiver OEMs
• Ensure metadata accuracy (Doc No. Title Rev Discipline Status Originator etc.)
• Ensure all departments follow the established DMS structure.

ADNOC Numbering System (Full Compliance Oversight)

• Enforce ADNOC numbering formats for all documents and drawings
• Validate each EPC submission before acceptance
• Maintain mapping sheets between EPC/OEM numbering and ADNOC codes
• Ensure consistent tag numbering linkage (P&ID tags vs instrument index vs loop folders etc.)
• Act as the gatekeeper for numbering compliance.

Management of All Incoming & Outgoing Transmittals

• Review validate and log all incoming EPC/OEM transmittals
• Issue outgoing transmittals to ADNOC/PMC as per workflow
• Verify completeness: cover sheets indexes revision notes distribution matrix
• Track comments approvals and pending submissions
• Ensure every transmittal meets ADNOC submission rules.

Document & Drawing Review Workflow Coordination

• Coordinate internal review cycles between OE disciplines
• Manage workflows for comments consolidation and approvals
• Track overdue actions and overdue comments
• Maintain accountability on EPC for submission deadlines
• Ensure correct representation of status codes (A B C 0 1 2 S etc.)
• Provide daily/weekly review dashboards to OE Engineering Manager.

Vendor Documentation Control (Packages Compressors / Dryers / Receivers)

Manage documentation from all OEMs:

• Compressor OEM (e.g. Atlas Copco IR)
• Dryer OEM
• Receiver fabricators
• Instrumentation panels MCC vendors etc.

Responsibilities

• Create VDR logs & submission schedules
• Track FAT reports ITPs data sheets wiring diagrams GA drawings
• Ensure vendor documents are integrated with EPC deliverables
• Maintain cross-references between vendor tags & EPC drawings

Interface Management (EPC / OEM / ADNOC / PMC)

Act as the document control focal point for:

• EPC Document Control Team
• ADNOC Document Controllers
• PMC/TPA representatives
• OEM Document Controllers
• Internal OE Engineering Disciplines
• Ensure all communication is logged traceable and auditable.

Revision Control & Change Management

• Maintain accurate revision history for all documents and drawings
• Ensure correct application of revision codes (Rev 0/1/2 A/B/C AFC)
• Implement change control procedures and track resubmissions
• Maintain superseded and voided document logs
• Support engineering change notices (ECNs) and field change notices (FCNs).

Ensure Deliverable Compliance withContract Requirements

• Track EPC progress against MDR/VDR deliverable dates
• Report missing delayed or non-compliant documents
• Maintain discipline-wise summary of deliverable status
• Highlight critical path documentation delays impacting engineering procurement or construction
• Provide weekly DCC summary reports to the OE Engineering Manager

Quality Control Archiving & Handover

• Perform QA review of document formatting signatures approvals and metadata
• Ensure proper archiving of superseded files
• Manage project close-out documentation
• Validate accuracy and completeness of As-Built Documentation packages:
• As-built drawings
• Red-line markups
• Final data books
• Test records
• OEM final documents
• Ensure compliance with ADNOC handover and RFSU documentation requirements.

Reporting & Dashboards

Prepare structured reporting:

• Weekly Transmittal Summary
• Weekly MDR/VDR Status Report
• Overdue Action Report
• Engineering Deliverable Status Tracking
• Vendor Document Status Reports
• Document Turnaround Time Reports
• Provide clear visibility for management and ADNOC stakeholders

Qualifications

• Diploma or Bachelors Degree (Engineering is desired)
• ADNOC Offshore project experience preferred
• Certification in Document Control / Records Management preferred

Experience

• Minimum510 years experienceas Engineering Document Controller in Oil & Gas projects
• Offshore project experience with ADNOC preferred
• Proven experience in EPC projects including engineering construction and commissioning phases
• Strong exposure to ADNOC documentation workflows and approval cycles

Additional Information

Technical Skills

• Strong understanding of engineering document lifecycle and revision control
• Knowledge of ADNOC Offshore document requirements and project procedures
• Ability to manage large volumes of technical documents accurately
• Strong coordination skills with multi-discipline engineering teams
• High attention to detail and document accuracy

Software & System Knowledge (Project-Specific)

ADNOC DMS / EDMS platforms
Aconex / SharePoint / ProjectWise (as applicable)

Document Management Systems

ADNOC DMS / EDMS platforms
Aconex / SharePoint / ProjectWise (as applicable)

Engineering & Office Tools

MS Office (Excel Word PowerPoint)
PDF markup and document comparison tools
Basic understanding of engineering drawings (P&IDs layouts isometrics GA drawings)

Personal Attributes

• Highly organized and detail-oriented
• Proactive and deadline-driven
• Clear communicator with engineering and site teams
• Able to work under pressure and manage multiple priorities
• Strong senseof confidentiality and accountability

Key Deliverables

• Master Document Register (MDR)
• Transmittal logs and correspondence records
• Updated drawing and document status reports
• Controlled As-Built documentation
• Final project handover documentation to ADNOC Offshore

Remote Work

No

Employment Type

Full-time