Senior Analyst, Contracts Management

Abu Dhabi National Oil Company; Abu Dhabi; On-site; AED 300,000 - 520,000; Full time

Job summary

Abu Dhabi National Oil Company is seeking a senior professional to review contracts, tenders, and opportunities, proposing cost optimizations and negotiating terms with third parties. You will coordinate with GS&A divisions, monitor activities, and ensure adherence to policies and DOA.

The role includes governance, certificate checks, and reporting to management. The candidate should have a Bachelor's in Business Administration and about 8+ years in contract/procurement, with strong negotiation,

Qualifications

• Experience in contracts and procurement within a large organization, preferably oil & gas.
• Strong negotiation and contract preparation skills.
• Understanding of regulations, legal terms, and compliance guidance.

Responsibilities

• Review, analyse and advise on contracts, tenders and opportunities to align with policies and cost optimization.
• Review changes and ensure compliance with centralized policies and DOA.
• Coordinate with divisions on new frame agreements and provide records of discussions and actions.
• Monitor tender/contract activities to maintain consistency and support governance.
• Lead reviews for agreements, extensions and variations; oversee the GS&A approvals process.
• Ensure correct issuance of certificates and release of performance guarantees.
• Support preparation of MIS and progress reports for management.

Skills

Contract management

Procurement

Negotiation

Leadership

Communication

Oil & gas knowledge

Education

Bachelor's Degree in Business Administration

Job description

Job Purpose

Review and analyse all clauses, stipulations, obligations and liabilities in line with Company's policies, procedures and standards, includes reviewing contracts and provide proposals for cost optimization and participate in negotiating pricing and terms with the third parties.

Job Specific Accountabilities (Part 1)

• Review, analyse and advise on all matters related to contracts, tenders and new opportunities in support of managing the agreements and enhancing the policies & procedures within.
• Review contracts change requests and assure all requirements are in line with the centralized policies in the organization and DOA.
• Review and advise on new frame agreements in liaison with respective divisions & departments within GS&A.
• Attend internal and external meetings and prepare accurate records of any discussions and actions. Ensure timely management of both temporary and permanent design to meet the requirements of each project.
• Review, verify contract closure process is in line with Organization Policies in regards to reviewing and verifying the Provision Acceptance certificate, Final Acceptance certificate and Complication Certificate before releasing the Performance Bank guarantee.
• Communicate, coordinate and collaborate with the organization's focal points to ensure implementation and compliance to contractual terms and policies.
• Monitor tenders/contracts activities across Group S&A Departments to ensure that consistency is maintained.
• Oversee the overall GS&A contracts reviews and approvals process within the Group S&A.
• Review/ verify the Award recommendation including the technical and commercial evaluations for non-commercial agreements to ensure that they meet business requirements and are in line with company policies and procedures.
• Review Provision Acceptance certificate, Final Acceptance certificate and complication certificate for correctness and to release the Performance bank guarantee by Group treasury and risk management function.
• Lead /conduct periodic reviews and amendments for agreements, extensions and variations for GS&A management information.
• Monitor the contracts framework agreements and the saving amounts.

Generic Accountabilities

• Plan, supervise and coordinate all activities in the assigned area to meet functional objectives.
• Train and develop the assigned staff on relevant skills to enable them to become proficient on the job and deliver the respective business objectives.

Budgets

• Provide input for preparation of the Function / Division / Department / Section budgets, assist in the implementation of the approved Budget, and work plans to deliver business objectives.
• Investigate and highlight any significant variances to support effective performance and cost control.

Policies, Systems, Processes & Procedures

• Implement approved Function/ Division/ Department/ Section policies, processes, systems, standards and procedures in order to support execution of the work programs in line with Company and International standards.

Performance Management

• Contribute to the achievement of the approved Performance Objectives for the Function/ Division / Department/ Section in line with the Company Performance framework.

Innovation and Continuous Improvement

• Design and implement new tools and techniques to improve the quality and efficiency of operational processes.
• Identify improvements in internal processes against best practices in pursuit of greater efficiency in line with best industry standards in order to define intelligent solutions for issues confronting the function.

Health, Safety, Environment (HSE) and Sustainability

• Comply with relevant HSE policies, procedures, controls, applicable legislation, and sustainability guidelines in line with international standards, best practices and ADNOC Code of Practices.

Reports

• Provide inputs to prepare MIS and progress reports for Company Management.

Internal Communications & Working Relationships

• Regular work related contact with concerned Section Head, Manager, and VP, as required, peer professional staff, and team members on matters related to department policies and processes, people, HSE, risks management, and domain specific issues.
• Other Directorates / Functions as required.

External Communications & Working Relationships

• Contacts counterparts of the ADNOC Group, as required.
• Regular contact with local and international Suppliers and third party service providers to establish relationships or to obtain supply of goods and/or services.

Minimum Qualification

Bachelor's Degree in Business Administration.

Minimum Experience, Knowledge & Skills

• 8 years of professional experience in Contract /Procurement in a large organization, preferably in Oil & Gas Industry.
• Good knowledge of Contracts & Tendering practices & procedures.
• Good understanding of regulation, legal terms, and control and other relevant legal guidelines.
• Very good contract negotiation and preparation skills.
• Good knowledge and experience in conflict avoidance and contracts dispute resolution.
• Global perspective of Oil & Gas business environment and technology.
• Leadership skills, and effective written and oral communication.

Professional Certifications

As applicable

Work Condition, Physical effort & Work Environment

Physical Effort

• Minimal.

Work involves walking, standing and computer operations

Work Environment

• Air Conditioned Environment.

Additional Details

Job Family / Sub Family: Commercial / Contracts