Contracts Specialist - Tender and Claims Management

ADNOC Abu Dhabi UAE; Dubai; On-site; AED 246,000 - 379,000; Full time

Job summary

ADNOC Group in Dubai seeks a Contracts Specialist for Tender and Claims Management to provide commercial and contractual expertise across the full tender and contract lifecycle. You will work with user departments, Finance, Legal, bidders, and management to shape contracting strategies, prepare tender documentation, evaluate submissions, support negotiations, and administer awards through closeout.

The role emphasizes confidentiality, fairness, and procedural compliance while delivering robust

Qualifications

• Extensive experience in contracts administration and tendering.
• Experience with commercial evaluation, procurement support, and contract management.
• Ability to coordinate with Finance, Legal, and operations.

Responsibilities

• Develop contracting activity plans for tenders.
• Review contracting strategies and commercial structures.
• Prepare tender packages with technical, contractual, and financial requirements.
• Coordinate with Finance and Legal on contracts.
• Manage bidder negotiations and award documentation.
• Ensure compliance with Delegation of Authority during awards.
• Maintain contract records for audits and closeout.

Skills

Contract management

Tender planning

Bid evaluation

Commercial negotiations

Contract drafting

Letter of Award prep

Delegation of Authority

Contract closeout

Confidentiality

Job description

Contracts Specialist - Tender and Claims Management

Location: Dubai, United Arab Emirates

Industry: Oil and Energy

Function: Contracts Administration

Experience: Relevant contracts and commercial experience required

Job Type: Full-time

Salary: 22000-34000 Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer.

Country: United Arab Emirates

City: Dubai

Gender: Any

Candidate Nationality: Any

Role Context

The Contracts Specialist provides commercial and contractual expertise throughout the complete tender and contract lifecycle. The position works with user departments, Finance, Legal, contractors, bidders, and management to establish appropriate contracting strategies, prepare accurate tender documentation, evaluate commercial submissions, support negotiations, administer contract awards, and resolve claims or variations. By applying disciplined tendering procedures and sound contractual judgment, the role helps ADNOC secure commercially competitive agreements, control contractual risk, maintain fairness in procurement, and ensure that high-value contracts are properly administered through completion and closeout.

Key Responsibilities

• Develop contracting activity plans for assigned tenders in accordance with company requirements and procurement schedules.
• Review and recommend contracting strategies appropriate to the scope, commercial risk, market conditions, and operational requirements.
• Assess tendering procedures and recommend suitable reimbursement and commercial structures.
• Prepare initial bidder shortlists and support contractor qualification activities.
• Recommend prequalification and tender evaluation criteria for complex works and services.
• Compile complete tender packages incorporating technical, contractual, commercial, financial, and legal requirements.
• Ensure approved evaluation criteria, contractual provisions, and commercial conditions are included accurately within invitations to tender.
• Coordinate with Finance and Legal teams on contractual, financial, and legal matters affecting assigned tenders and agreements.
• Support development and application of standard forms of contract.
• Review proposed deviations from standard contractual terms and coordinate the required approval process.
• Prepare documentation required for opening priced and unpriced bids in accordance with approved procedures.
• Participate in formal bid-opening activities within applicable Delegation of Authority requirements.
• Maintain strict confidentiality, fairness, transparency, and procedural compliance throughout the bidding process.
• Prepare commercial and contractual documentation required for bidder negotiations.
• Participate in negotiation meetings and provide contractual and commercial advice during discussions with bidders.
• Develop negotiation strategies aimed at protecting company interests while achieving appropriate commercial outcomes.
• Review technical and commercial bid evaluations and ensure submissions are assessed against approved tender criteria.
• Conduct techno-commercial evaluations and identify recommended contractors with clear commercial justification.
• Prepare evaluation findings and recommendations for management review and approval.
• Coordinate preparation of Letters of Award following approval of the selected contractor.
• Ensure contract awards comply with the applicable Delegation of Authority.
• Coordinate timely execution of final contracts and agreements.
• Provide ongoing contractual interpretation and procedural advice to user departments during contract administration.
• Advise contract owners on commercial obligations, contractual rights, documentation requirements, and contract management procedures.
• Support contract closeout and ensure outstanding contractual matters are resolved before formal closure.
• Review requests for contract variations and determine contractual entitlement and commercial impact.
• Evaluate contractor claims against relevant contract clauses, conditions, obligations, and supporting documentation.
• Prepare recommendations for settlement, rejection, negotiation, or further evaluation of contractual claims.
• Maintain follow-up of variation orders and claims until final resolution.
• Coordinate with relevant stakeholders to ensure complete documentation of contractual decisions and settlements.
• Maintain accurate contract records supporting audits, commercial governance, dispute prevention, and contract closeout.
• Identify contractual risks during tendering and execution and recommend appropriate mitigation actions.
• Support continuous improvement of contracting procedures, tender documentation, evaluation methods, and contract administration practices.

Ideal Profile

The successful candidate should have strong professional experience in contracts administration, tendering, commercial evaluation, procurement support, or contract management within a large industrial or energy-sector organization. The role requires practical knowledge of high-value works and services contracts, tender strategies, contractor qualification, bid evaluation, commercial negotiations, Letters of Award, contractual deviations, claims management, variation orders, and contract closeout. Candidates should be capable of interpreting complex contractual clauses, identifying commercial risk, evaluating contractor entitlement, and preparing clear recommendations for management consideration. Experience coordinating with Finance, Legal, engineering, procurement, operational departments, bidders, and contractors will be important. Strong attention to confidentiality, procedural fairness, documentation accuracy, and Delegation of Authority requirements is essential when handling competitive tenders and commercially sensitive information.

Skills Set

• Contracts administration
• Tender planning
• Contract strategy development
• High-value contracts
• Works contracts
• Services contracts
• Contractor prequalification
• Bidder shortlisting
• Tender documentation
• Invitation to tender
• Contract drafting
• Commercial evaluation
• Techno-commercial evaluation
• Bid evaluation
• Bid opening procedures
• Commercial negotiations
• Contract negotiation strategy
• Contract award
• Letter of Award preparation
• Delegation of Authority
• Contract interpretation
• Contract management
• Commercial risk assessment
• Contract variations
• Variation order management
• Claims evaluation
• Contractor claims
• Claims settlement
• Contract closeout
• Contractual compliance
• Commercial documentation
• Finance coordination
• Legal coordination
• Contractor management
• Tender confidentiality
• Procurement governance

Why Join Us

This position offers experienced contracts professionals exposure to complex and high-value contracting activities within a major Oil and Energy organization. The role covers the complete commercial lifecycle from contracting strategy and tender development through evaluation, negotiation, award, claims management, and final closeout. It provides an opportunity to strengthen expertise in commercial governance, contractual risk, high-value negotiations, contractor management, and claims assessment while supporting strategically important works and services across a large energy business.

About the Company

ADNOC Group is an integrated energy organization with operations spanning exploration, production, drilling, processing, logistics, refining, petrochemicals, and related energy activities. Its complex operating and project portfolio requires robust contracting, commercial governance, competitive tendering, and disciplined contract administration to support efficient delivery, manage risk, and achieve long-term business value.