Secretary

Dar; Dubai; On-site; AED 201,000 - 335,000; Full time

Job summary

Dar is an international multidisciplinary consulting organization providing engineering, architecture, planning, environment, project management, facilities management, and economics services. Based in Dubai, we support large-scale construction projects with a focus on documentation control and client communications.

The ideal candidate will hold a Bachelor’s degree, have 10 years of secretarial experience in construction or consultancy, and be proficient in MS Office with excellent

Qualifications

• Bachelor’s degree in a relevant field.
• 10 years experience as a secretary in construction/engineering.
• Familiar with construction terminology and workflows.
• Proficient in MS Office (Word/Excel/PowerPoint/Outlook).
• Strong communication and organizational skills.
• Experience with document control systems (Aconex/Procore).

Responsibilities

• Provide secretarial and administrative support to Project Managers, Engineers, and site teams.
• Prepare, format, and manage reports, meeting minutes, and presentations.
• Handle incoming and outgoing emails, calls, and official communications.
• Maintain project documentation and records per procedures.
• Coordinate meetings, appointments, and site visits.
• Assist in preparing submittals, transmittals, and project-related documents.

Skills

MS Office proficiency

Strong communication

Organizational skills

Deadline management

Education

Bachelor’s degree

Tools

Aconex

Procore

Job description

Dar, the founding member of the Sidara group, is an international multidisciplinary consulting organization specializing in engineering, architecture, planning, environment, project management, facilities management, and economics. Sidara operates in 60 countries with 20,500 professionals, Dar connects people, places, and communities through innovative solutions to the world's most complex challenges. We deliver projects from inception through completion, embracing challenges to empower communities worldwide. Learn more at www.dar.com.

Our Vision and Values:

We aspire to be the chosen home of those with a gift for crafting solutions that empower people and an unwavering passion for learning and innovation. Our core values shape our culture and guide our decision-making. We are committed to:

• Responsibility
• Empowerment
• Connectivity
• Courage

Responsibilities:

• Provide secretarial and administrative support to Project Managers, Engineers, and site teams
• Prepare, format, and manage correspondence, reports, meeting minutes, and presentations Handle incoming and outgoing emails, calls, and official communications
• Maintain project documentation, drawings, and records in line with company and project procedures
• Coordinate meetings, appointments, and site visits
• Assist in preparing submittals, transmittals, and project-related documents Track project deadlines, submissions, and approvals Liaise with clients, consultants, subcontractors, and internal departments
• Support document control activities when required Maintain confidentiality of project and company information

Requirements:

• Bachelor’s degree in a relevant field
• 10 years of experience as a Secretary in construction, engineering, or consultancy projects Familiarity with construction terminology, project documentation, and workflows
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
• Good communication and organisational skills
• Ability to handle multiple tasks and work under deadlines
• Experience working on large-scale construction or infrastructure projects Knowledge of document control systems (Aconex, Procore, or similar etc.)
• Strong attention to detail and time-management skills

* While we carefully review all applications, only candidates meeting the specified requirements will be contacted for further consideration. We appreciate your understanding and thank all applicants for their interest.