School Administrative Executive: Operations & Compliance

Hamdan Bin Mohammed Smart University; Dubai; On-site; AED 67,000 - 100,000; Full time

Job summary

Hamdan Bin Mohammed Smart University seeks an School Administrative Executive to provide high-level administrative support to the Dean. This role liaises across schools and learners on grade appeals, complaints, and letters, and coordinates committee activities and exam logistics.

Key duties include maintaining records, updating syllabi in CurrIQunet, organizing orientation events, and ensuring policy compliance. A minimum of two years in a related role and a Bachelor's degree are required.

Qualifications

• Minimum 2 years of related work experience.
• Bachelor’s degree from an accredited university.
• Excellent Arabic and English communication and interpersonal skills.
• Strong organizational abilities and time management.
• Ability to work under pressure and in a diverse cultural environment.

Responsibilities

• Maintain filing and documentation for school records.
• Provide secretarial support for committees by taking minutes and coordinating agendas.
• Update course syllabi and learning outcomes in CurrIQunet before each semester.
• Coordinate exam logistics including invigilators, rooms, and guidelines.
• Create absence lists and verify supporting documents.
• Manage grade moderation process and re-take exam logistics.
• Draft and format letters, emails, and academic calendars.
• Assist in organizing orientation and school events each semester.
• Provide day-to-day admin support and respond to inquiries.
• Ensure compliance with university policies and information security.
• Support practicum and internship processes with placement and documentation.
• Adhere to safety laws and organizational policies.

Skills

Prioritization

Customer service

Communication Arabic/English

Time management

Microsoft Office

Bilingual Arabic/English

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Hamdan Bin Mohammed Smart University seeks an School Administrative Executive to provide high-level administrative support to the Dean. This role liaises across schools and learners on grade appeals, complaints, and letters, and coordinates committee activities and exam logistics.

Key duties include maintaining records, updating syllabi in CurrIQunet, organizing orientation events, and ensuring policy compliance. A minimum of two years in a related role and a Bachelor's degree are required.