School Admin Executive: Exams, Records & Liaison

Dubai Careers - A Smart Dubai Initiative; Dubai; On-site; AED 223,000 - 335,000; Full time

Job summary

Hamdan Bin Mohammed Smart University in Dubai is seeking a School Administrative Executive to provide high-level administrative support to the Dean. The role liaises with multiple schools and learners on grade appeals, complaints, and official letters.

Responsibilities include filing and documentation of course syllabi, exams, accreditation reports, taking minutes for committees, coordinating exams logistics, updating CurrIQunet, and organizing semester orientations; requires a bachelor’s degree

Qualifications

• Minimum 2 years work experience that is directly related to job duties.
• Bachelor’s degree from an accredited University.

Responsibilities

• Maintain filing and documentation of course syllabi, files, exams, accreditation reports and responses.
• Provide secretarial support to School Councils Advisory Board, Grade Appeal Committee and School Examination committee by taking minutes, preparing agendas and follow-ups.
• Ensure syllabi updates in CurrIQunet prior to each semester.
• Coordinate exam logistics (classrooms, invigilators, guidelines).
• Create absence lists and verify official documents for learners.
• Assist practicum and internship processes, placements, and associated reports.
• Draft letters, emails and academic calendar in line with policies.
• Organize and coordinate semester orientation events and related logistics.
• Respond to faculty and learner inquiries and direct to appropriate staff.

Skills

Prioritization

Self-motivation

Customer care

Communication (Arabic/English)

Time management

Organization

Data analysis

Reporting

Emotional intelligence

Cultural adaptability

Education

Bachelor's degree

Job description

Hamdan Bin Mohammed Smart University in Dubai is seeking a School Administrative Executive to provide high-level administrative support to the Dean. The role liaises with multiple schools and learners on grade appeals, complaints, and official letters.

Responsibilities include filing and documentation of course syllabi, exams, accreditation reports, taking minutes for committees, coordinating exams logistics, updating CurrIQunet, and organizing semester orientations; requires a bachelor’s degree