Remote Records Specialist: Organized, Audit-Ready & Secure

StaffingPro Inc.; Abu Dhabi; Remote; AED 45,000 - 78,000; Full time

Job summary

StaffingPro Inc. seeks a Remote File Clerk to keep digital and scanned records accurate, organized, searchable, and compliant.

You’ll support multiple teams by receiving documents, validating completeness, applying naming conventions, classifying files into repositories, and maintaining an audit-ready trail of what was received, when it was processed, and where it lives. You’ll work in a high-volume environment where speed matters, but accuracy and confidentiality matter more.

Qualifications

• Experience in records management, admin support, clerical work, or document control (preferred).
• Strong attention to detail; able to follow naming/filing rules consistently.
• Comfortable handling confidential information and following strict procedures.

Responsibilities

• Receive files from shared inboxes, portals, internal ticketing tools, and cloud folders.
• Index each record using standard metadata (client/project ID, date, document category, version, region).
• Apply standardized naming conventions and folder structures; convert formats when needed.
• Maintain controlled libraries (final vs draft vs archived) with retention tags.
• Flag exceptions and route them to the correct owner with clear notes; maintain error logs.

Skills

Attention to detail

Records management

Tools

Google Drive

SharePoint

Dropbox

Adobe Acrobat

Jira

Asana

ServiceNow

Job description

StaffingPro Inc. seeks a Remote File Clerk to keep digital and scanned records accurate, organized, searchable, and compliant.

You’ll support multiple teams by receiving documents, validating completeness, applying naming conventions, classifying files into repositories, and maintaining an audit-ready trail of what was received, when it was processed, and where it lives. You’ll work in a high-volume environment where speed matters, but accuracy and confidentiality matter more.