Remote File Clerk: Entry-Level Data & Records Specialist

PULSE (MENA); Ajman; Remote; AED 33,000 - 60,000; Full time

Benefits offered by this job

Fully remote

Competitive compensation

Onboarding & training

Flexible scheduling

Paid time off

Benefits where applicable

Professional development

Career advancement

Company equipment

Remote team support

Job summary

PULSE (MENA) is seeking an entry-level File Clerk to join our remote administrative and records team. You will organize, maintain, and manage electronic files and business records, perform data entry, and assist with document processing and filing.

The ideal candidate is detail-oriented, reliable, and capable of working independently from home. We provide comprehensive onboarding, training, and ongoing guidance; no prior experience required, making it suitable for recent graduates or career

Qualifications

• High school diploma or GED.
• Basic computer and typing proficiency.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Basic knowledge of email, spreadsheets, and digital documents.
• Ability to follow written instructions and established procedures.
• Good written communication skills.
• Ability to perform repetitive tasks consistently.
• Basic problem-solving abilities.
• Ability to manage multiple routine assignments.
• Willingness to learn document-management software and filing systems.
• Ability to work independently in a remote environment.
• Dependable and professional work habits.
• Confidentiality.
• Reliable internet connection and suitable remote workspace.

Responsibilities

• Organize and maintain electronic files, folders, and company records.
• Categorize documents according to established filing procedures.
• Apply consistent file names, labels, and classification systems.
• Upload, download, and store approved documents in designated systems.
• Maintain organized digital folders and shared drives.
• Identify misplaced, duplicate, outdated, or incorrectly labeled files.
• Assist with routine filing-system maintenance.
• Ensure authorized team members can locate records efficiently.
• Receive and process electronic documents and forms.
• Review documents for completeness, accuracy, and proper formatting.
• Convert and organize documents into approved digital formats.
• Rename, sort, categorize, and archive files according to instructions.
• Maintain document-processing logs and tracking records.
• Identify missing pages, incomplete forms, or unclear information.
• Route documents to appropriate team members for review.
• Follow established document-handling and storage procedures.
• Enter and update information in company databases and spreadsheets.
• Maintain accurate file indexes, document registers, and records trackers.
• Verify information against approved source documents.
• Correct routine errors when authorized.
• Identify duplicate, outdated, or inconsistent records.
• Maintain accurate logs of completed updates.
• Follow company standards for data accuracy and recordkeeping.
• Locate and retrieve authorized electronic documents when requested.
• Assist team members with routine records and information requests.
• Search databases, shared folders, and document-management systems.
• Verify file details before providing access or sharing information.
• Maintain records of document retrieval and distribution when required.
• Escalate requests involving restricted or unavailable information.
• Protect confidential business and customer records.
• Review existing digital records for accuracy and organization.
• Identify files requiring updates, reclassification, or archiving.
• Move completed documents into approved archive locations.
• Assist with maintaining current and historical record collections.
• Follow established document retention and disposal policies.
• Report missing, damaged, or inaccessible digital files.
• Maintain accurate archive indexes and tracking documents.
• Support routine records-management reviews.
• Check file names, labels, categories, and document details.
• Review digital records for completeness and consistency.
• Identify duplicate documents and filing errors.
• Compare information with approved source records.
• Correct routine filing mistakes when authorized.
• Report unresolved discrepancies to the appropriate team member.
• Follow established quality-control procedures.
• Maintain high standards of accuracy and confidentiality.
• Assist with routine administrative and clerical assignments.
• Prepare and update spreadsheets, forms, lists, and reports.
• Organize shared digital resources and administrative documents.
• Maintain task trackers and processing logs.
• Support internal document requests and administrative workflows.
• Assist with email correspondence when assigned.
• Coordinate routine information updates with colleagues.
• Complete additional administrative tasks as required.
• Organize and prioritize assigned filing and document-processing tasks.
• Track completed, pending, and outstanding assignments.
• Maintain accurate progress notes and processing records.
• Meet established deadlines and quality expectations.
• Request clarification when filing instructions are incomplete.
• Report technical issues or document-access problems promptly.
• Follow established procedures for task completion and escalation.
• Communicate professionally through email, chat, and virtual meetings.
• Coordinate filing and records requests with supervisors and colleagues.
• Provide updates regarding assigned tasks and completed work.
• Participate in virtual onboarding, training, and coaching.
• Follow company remote-work policies and information-security procedures.
• Maintain dependable communication during scheduled working hours.
• Work independently while meeting deadlines and quality standards.

Skills

Attention to detail

Data entry

File organization

Independent remote work

Time management

Education

High school diploma or GED

Tools

Microsoft Excel

Google Sheets

Email

Document-management software

Job description

PULSE (MENA) is seeking an entry-level File Clerk to join our remote administrative and records team. You will organize, maintain, and manage electronic files and business records, perform data entry, and assist with document processing and filing.

The ideal candidate is detail-oriented, reliable, and capable of working independently from home. We provide comprehensive onboarding, training, and ongoing guidance; no prior experience required, making it suitable for recent graduates or career