Remote Data Entry & Admin Assistant

Client of Pulse Media NL; Dubai; Remote; AED 28,000 - 45,000; Full time

Job summary

Pulse Media NL is seeking a reliable, organized Data Entry Clerk/Administrative Assistant to join our remote administrative team. This entry-level role combines accurate data entry with general administrative support to maintain records, update databases, and support day-to-day operations.

The ideal candidate is detail-oriented, proficient with computers, able to follow instructions, and capable of working independently in a remote setting.

Qualifications

• Entry-level role; no prior professional experience required.
• Strong data entry accuracy and attention to detail.
• Proficiency with computers; able to follow instructions and complete tasks remotely.

Responsibilities

• Enter, update, and maintain information in company databases, spreadsheets, and internal systems; transfer information accurately from approved source documents; review entered data for accuracy, completeness, and consistency; process routine data-entry assignments within established deadlines; identify missing, duplicate, outdated, or inconsistent information; make authorized corrections and updates; maintain accurate processing logs and records of completed work; follow established data-entry and information-handling procedures.
• Provide routine administrative and clerical assistance to assigned teams; prepare and update spreadsheets, forms, lists, trackers, and reports; assist with email correspondence and shared inbox management when assigned; maintain contact lists, administrative records and internal resources; process routine administrative requests and assignments; assist with scheduling, calendar updates, and meeting coordination; route documents and information to appropriate team members; support general office administration and operational activities.
• Maintain accurate electronic records and internal databases; update customer, administrative, and operational information as assigned; verify records against approved source information; organize data using established categories and naming conventions; assist with routine database cleanup and record maintenance; identify incomplete or inconsistent records; maintain accurate documentation of updates and processing activities; protect confidential and sensitive business information.
• Enter and organize information in Microsoft Excel, Google Sheets or similar tools; maintain spreadsheets, trackers, lists and routine reports; sort, filter and categorize information according to instructions; perform basic spreadsheet formatting and data organization; compare information across spreadsheets and internal records; identify duplicate entries and inconsistent information; keep assigned tracking documents accurate and up to date.
• Prepare, upload, download, label, categorize and organize digital documents; review forms and supporting documentation for completeness; maintain electronic filing systems and shared folders; follow established file-naming and document-storage procedures; retrieve authorized documents and records when requested; archive completed files according to company guidelines; identify and report missing or incomplete documentation; maintain document-processing logs and trackers.
• Assist with calendars, appointments, meetings and routine scheduling; maintain task lists, deadlines and administrative reminders; track open, pending and completed assignments; provide updates regarding assigned tasks and outstanding requests; follow up on routine action items when required; request clarification when instructions or information are incomplete; escalated unusual or unresolved matters appropriately.
• Review completed data-entry and administrative work before submission; check for typing, formatting, numerical and documentation errors; compare entered information with approved source records; verify required fields and supporting information; correct routine errors when authorized; report unresolved discrepancies or incomplete records; follow established quality-control and confidentiality procedures.
• Communicate professionally through email, chat and virtual meetings; coordinate routine assignments with supervisors and colleagues; provide updates regarding completed and pending work; participate in virtual onboarding training meetings and coaching; follow established remote-work policies and procedures; maintain dependable communication during scheduled working hours; work independently while meeting deadlines and quality expectations.

Skills

Data entry

Attention to detail

Typing speed

Computer proficiency

Remote work

Time management

Communication

Organization

Confidentiality

Tools

Microsoft Excel

Google Sheets

Job description

Pulse Media NL is seeking a reliable, organized Data Entry Clerk/Administrative Assistant to join our remote administrative team. This entry-level role combines accurate data entry with general administrative support to maintain records, update databases, and support day-to-day operations.

The ideal candidate is detail-oriented, proficient with computers, able to follow instructions, and capable of working independently in a remote setting.