Regulatory Compliance & Documentation Executive

AFNAN PERFUMES - L.L.C; Ajman; On-site; AED 180,000 - 300,000; Full time

Benefits offered by this job

Competitive compensation with benefits

Growth opportunities

Career advancement within AFNAN Perfum

Job summary

AFNAN Perfumes - L.L.C in Ajman UAE is seeking an experienced Regulatory Compliance Documentation Executive to manage fragrance regulatory documentation, quality records, and international registration requirements for our perfume range.

The role requires hands-on perfume manufacturing knowledge, deep IFRA familiarity, and the ability to coordinate with regulators, distributors, and R&D to ensure all products meet global standards before market release.

Qualifications

• Bachelor’s degree in chemistry, Applied Chemistry, Chemical Sciences, or a related field.
• Mandatory perfume/fragrance manufacturing experience.
• 3–5 years in regulatory affairs, compliance, or product registration in fragrance or cosmetics.
• Strong knowledge of IFRA Standards, fragrance safety requirements, allergen declarations, and regulatory documentation.
• Hands-on experience in perfume product registration and international compliance processes.

Responsibilities

• Manage regulatory documentation requirements for perfume products across global markets.
• Ensure perfume products comply with global fragrance regulations and market-specific requirements.
• Coordinate and complete product registration processes with distributors, regulatory partners, and authorities.
• Prepare and maintain product registration dossiers and technical files (COA, SDS, certificates).
• Support new product launches by ensuring all compliance requirements are completed before market release.

Skills

IFRA Standards

Fragrance safety

Allergen declarations

Regulatory documentation

Education

Bachelor’s degree in Chemistry

Tools

COA

Job description

Designation

Regulatory Compliance Documentation Executive

Location

Ajman UAE

Role Overview

We are seeking an experienced Regulatory Compliance Documentation Executive Perfumes to manage fragrance regulatory documentation product compliance quality records and international registration requirements The ideal candidate must have hands‑on experience in perfume manufacturing a strong understanding of fragrance regulations and an academic background in Chemistry or a related field This role will be responsible for ensuring all perfume products meet international compliance requirements including IFRA standards ingredient documentation safety requirements and country‑specific product registrations across global markets

Key Responsibility

Manage regulatory documentation requirements for perfume products across global markets Ensure perfume products comply with global fragrance regulations regulatory standards and market‑specific requirements across international export destinations Coordinate and complete product registration processes with distributors regulatory partners and relevant authorities Prepare submit and maintain product registration dossiers and compliance documentation Maintain product technical files including formulations ingredient declarations certificates and regulatory records Support new product launches by ensuring all compliance requirements are completed before market release Stay updated on changes in fragrance regulations industry standards and regulatory requirements Ensure perfume formulations comply with IFRA Standards and applicable fragrance safety requirements Review fragrance formulas raw material information and compliance requirements Maintain and manage IFRA certificates allergen declarations SDS MSDS and technical documentation Coordinate with R D Quality Control and Production teams to ensure regulatory compliance during product development and manufacturing Support regulatory assessments for new formulations product modifications and reformulations Prepare and maintain Incoming Oil Quality Reports including complete batch‑wise documentation Maintain records of incoming fragrance oils raw materials supplier documents and quality certificates Review and maintain Certificates of Analysis COA specifications and supplier compliance documents Ensure traceability of raw materials and finished products through accurate documentation Support quality audits compliance reviews and customer documentation requests Maintain accurate batch records product specifications and manufacturing documentation Ensure documentation compliance with internal quality systems GMP standards and regulatory requirements Coordinate with Production Quality and Warehouse teams to resolve documentation gaps Maintain organized records for internal audits external audits and regulatory inspections Support continuous improvement of documentation processes and compliance systems Review product information claims and technical details to ensure alignment with regulatory requirements Coordinate with internal teams and external partners to ensure smooth execution of regulatory and documentation requirements

Requirements

Bachelor’s degree in chemistry, Applied Chemistry, Chemical Sciences, or a related field.Mandatory experience in perfume/fragrance manufacturing.3–5 years of experience in regulatory affairs, compliance, quality documentation, or product registration within the fragrance, perfume, or cosmetics industry.Strong knowledge of IFRA Standards, fragrance safety requirements, allergen declarations, and regulatory documentation.Hands‑on experience in perfume product registration and international compliance processes.Knowledge of SDS/MSDS, COA, technical files, product specifications, and regulatory submissions.Strong documentation management, analytical thinking, and attention to detail.Ability to manage multiple projects, deadlines, and compliance requirements.Excellent communication skills with the ability to coordinate effectively with internal teams, suppliers, distributors, and regulatory partners

What We Offer

A challenging and influential role in a dynamic, fast‑paced environment.Opportunities for daily learning and growth alongside a passionate team.A competitive compensation package with comprehensive benefits.Potential for career advancement within Afnan Perfumes, reflecting our commitment to employee development and global presence

Afnan Perfumes is committed to building diverse and inclusive teams and upholding an equal employment workplace that is free from discrimination. We hire stellar individuals regardless of their race, color, ancestry, religion, gender identity, national origin, sexual orientation, age, marital status, medical conditions, disability, or veteran status.