Registrar - Arabic Speaker

Taaleem Holdings; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

Taaleem Holdings is seeking a School Registrar to join the Admissions Team in maintaining government documentation for student registration, enrolment and graduation. The role involves liaising with KHDA/ADEK and ensuring compliance across regulatory processes in Dubai/UAE.

The registrar will handle Arabic A/B student registration, data entry, and document checks, while supporting HR with immigration and regulatory tasks as required. Strong communication and bilingual capabilities are essential.

Qualifications

• Bachelor’s degree or related qualifications; bilingual in Arabic and English.
• Experience with government offices with emphasis on compliance.
• Strong communication and organisational skills; ability to work in a regulatory environment.

Responsibilities

• Liaise with KHDA/ADEK to ensure new students are registered.
• Request transfer documents within KHDA/ADEK systems.
• Register Arabic A and B students according to nationality/passport.
• Enter and validate student data; maintain accurate records.
• Update class lists and Emirates ID details; monitor student movements.
• Support HR with immigration/KHDA/ADEK tasks; assist admissions as needed.
• Provide exceptional customer service via phone, email, and in person.

Skills

Bilingual (Arabic/English)

Regulatory compliance

Data entry

Stakeholder communication

Education

Bachelor’s degree in related area

Industry related qualifications

Job description

Safeguarding Statement

Taaleem is committed to safeguarding and promoting the welfare of children. At Taaleem, we hold ourselves to a high standard of effective practices in relation to child protection and we are committed to safeguarding and promoting the welfare of children. We expect all staff to share this commitment. Successful applicants will be subject to various background checks including, receipt of high-quality references, proof of relevant qualifications, identification and police checks, including overseas checks.

Job Purpose

• The School Registrar will work as a key member of the school Admissions Team and will deal with all government related documentation and information management for students to ensure school compliance in all areas related to student registration, enrolment and graduation.
• The School Registrar will build positive professional relationships with external regulatory bodies in Dubai / Abu Dhabi and will be the in-school expert on processes related to the registration of students.
• The School Registrar will also have the ability to support the HR Officer with regulatory requirements relating to staff if needed.
• When the School Registrar is not occupied with KHDA/ADEK tasks they will assist the Admissions Manager with relevant admissions related tasks assigned to them in order to meet the schools’ expected enrolment target.

Key Relationships (external and internal)

Admissions Manager, Admissions Assistant, Principal, Central Office

Key Accountabilities

• Liaise with KHDA/ADEK to make sure all new students are registered
• Put in request for transfer documents within KHDA/ADEK system
• Register Arabic A and B students according to nationality and passport
• Student data entry /update student entries
• Create checklist of the documents required for each position– Admin/Local/International/Principal/ Nurse etc. and update on an annual basis
• Enter data for students and validate information from documents
• Transfer students through the system to other Dubai schools/Abu Dhabi schools.
• Obtain leaving certificates for students leaving the UAE
• Manage year group / grade movements of students each academic year
• Arrange Arabic A & B through the system and monitor exemptions
• Continually update class lists and students’ information with regard to renewed Emirates ID details
• Support the HR Advisor with HR related duties as required, in particular relating to Immigration/KHDA/ADEK or tasks which require Arabic reading, speaking and writing
• Ensure annual enrolment processes, such as the registration of students and contract signing, is completed within the agreed timeline.
• Any other duties as reasonably expected by the Admissions Manager including managing enquiries and offers, conducting tours, managing assessments and meeting with walk-in families
• Provide exceptional customer service at all times, on the telephone, via email and in person

Requirements

Education: Bachelor’s degree in related area or Industry related qualifications. Arabic/English Bilingual

Experience: Experience of working in or with Government offices with emphasis on compliance. A sound understanding of Education in Dubai/Abu Dhabi and the regulatory bodies such as the Ministry of Education, KHDA/ADEK and DHA

Competencies:

• The Registrar will be internationally minded and have a good understanding of the regulatory bodies in Dubai/ Abu Dhabi.
• As a bilingual speaker they will be able to develop relationships with all staff and students and know how to manage the process of the registration of teachers and students.
• An ability to work closely with colleagues is essential and to work as a key member of the Admissions Team.
• Solid time management skills- the ability to multitask and cope with peaks of demand

Attributes:

• Strong communication skills (both written and spoken) and an ability to understand complex processes and procedures
• Positive attitude and the ability to work well within a team
• Organised and efficient