Registrar - Arabic Speaker

Dubai Schools Al Khawaneej; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

Taaleem is seeking a School Registrar to join the Admissions Team, handling government documentation and information management for student registration, enrolment and graduation to ensure compliance with KHDA/ADEK standards.

The role also involves building professional relationships with regulatory bodies in Dubai and Abu Dhabi, supporting HR on regulatory tasks, and assisting the Admissions Manager with enrolment targets while delivering excellent customer service to families.

Responsibilities

• Liaise with KHDA/ADEK to make sure all new students are registered
• Put in request for transfer documents within KHDA/ADEK system
• Register Arabic A and B students according to nationality and passport
• Student data entry /update student entries
• Create checklist of the documents required for each position– Admin/Local/International/Principal/ Nurse etc. and update on an annual basis
• Enter data for students and validate information from documents
• Transfer students through the system to other Dubai schools/Abu Dhabi schools
• Obtain leaving certificates for students leaving the UAE
• Manage year group / grade movements of students each academic year
• Arrange Arabic A & B through the system and monitor exemptions
• Continually update class lists and students’ information with regard to renewed Emirates ID details
• Support the HR Advisor with HR related duties as required, in particular relating to Immigration/KHDA/ADEK or tasks which require Arabic reading, speaking and writing
• Ensure annual enrolment processes, such as the registration of students and contract signing, is completed within the agreed timeline.
• Any other duties as reasonably expected by the Admissions Manager including managing enquiries and offers, conducting tours, managing assessments and meeting with walk-in families
• Provide exceptional customer service at all times, on the telephone, via email and in person

Job description

Safeguarding Statement

Taaleem is committed to safeguarding and promoting the welfare of children. At Taaleem, we hold ourselves to a high standard of effective practices in relation to child protection and we are committed to safeguarding and promoting the welfare of children. We expect all staff to share this commitment. Successful applicants will be subject to various background checks including, receipt of high-quality references, proof of relevant qualifications, identification and police checks, including overseas checks.

Job Purpose

• The School Registrar will work as a key member of the school Admissions Team and will deal with all government related documentation and information management for students to ensure school compliance in all areas related to student registration, enrolment and graduation.


• The School Registrar will build positive professional relationships with external regulatory bodies in Dubai / Abu Dhabi and will be the in-school expert on processes related to the registration of students.


• The School Registrar will also have the ability to support the HR Officer with regulatory requirements relating to staff if needed.


• When the School Registrar is not occupied with KHDA/ADEK tasks they will assist the Admissions Manager with relevant admissions related tasks assigned to them in order to meet the schools’ expected enrolment target.

Key Relationships (external and internal)

Admissions Manager, Admissions Assistant, Principal, Central Office

Key Accountabilities

• Liaise with KHDA/ADEK to make sure all new students are registered


• Put in request for transfer documents within KHDA/ADEK system


• Register Arabic A and B students according to nationality and passport


• Student data entry /update student entries


• Create checklist of the documents required for each position– Admin/Local/International/Principal/ Nurse etc. and update on an annual basis


• Enter data for students and validate information from documents


• Transfer students through the system to other Dubai schools/Abu Dhabi schools.


• Obtain leaving certificates for students leaving the UAE


• Manage year group / grade movements of students each academic year


• Arrange Arabic A & B through the system and monitor exemptions


• Continually update class lists and students’ information with regard to renewed Emirates ID details


• Support the HR Advisor with HR related duties as required, in particular relating to Immigration/KHDA/ADEK or tasks which require Arabic reading, speaking and writing


• Ensure annual enrolment processes, such as the registration of students and contract signing, is completed within the agreed timeline.


• Any other duties as reasonably expected by the Admissions Manager including managing enquiries and offers, conducting tours, managing assessments and meeting with walk-in families


• Provide exceptional customer service at all times, on the telephone, via email and in person