Receptionist - UAEN

Al Rostamani Group; Dubai; On-site; AED 67,000 - 100,000; Full time

Job summary

Al Rostamani Group is seeking a professional Receptionist to be the first point of contact for visitors and callers, ensuring professional communication and smooth front-office operations.

The role covers managing inquiries, coordinating appointments, handling mail and courier logistics, and supporting day-to-day office activities within the Emirates Electrical Engineering platform.

Qualifications

• Diploma in Secretarial Duties and related coursework.

Responsibilities

• Attending all incoming calls and transferring them to the respective extensions.
• Attending visitors and directing them to respective departments.
• Keeping a record of all personal international calls.
• Receiving of all company letters, faxes, parcels, stamping and registering them in the mail register and forwarding to General Manager and respective departments.
• Maintaining records for all incoming and outgoing correspondence and filing them in the respective files.
• Co-ordination with store keepers to send parcels/goods received at the office.
• Distribution of duties to Company Driver(s) for deliveries/collections of letters and parcels.
• Comply with and implement the OHS & EMS policies.
• Follow all HSE instructions and set an example to others.
• Stop any unsafe work/act and report to the HSE department.

Skills

Telephone Etiquettes

Secretarial Duties

Education

Diploma in Secretarial Duties

Job description

Job Description:

Every employee at Al Rostamani Group plays a role in making a real difference to the business and our customers. We care for our employees by offering them meaningful and purposeful work and an opportunity to grow, learn, contribute and succeed. Today, the Al Rostamani Group has come a long way since its birth in 1957. Our group has grown steadfastly with the guiding principles of Commitment, Care & Vision, alongside a strong sense of active involvement in the community. We are a well-diversified group, with a key presence in industries such as General Trading, Automobiles and Heavy Equipment, Travel, Foreign Exchange, Financial Services, Property Management, Construction, Infrastructure Development and Information Technology Services. Our Group employs approximately 2000 people from 41 different nationalities, which contributes to our multicultural and multi-national environment.

Emirates Electrical Engineering is a specialized business platform that provides comprehensive turnkey solutions combining development, financing, construction and operation of solar rooftops for commercial and industrial building in the UAE, also a responsive and flexible organization dedicated for the design and construction of turnkey electrical power projects such as High Voltage Substations, Cable Networks and Transmission Lines.

Job Purpose

The Receptionist is responsible for providing a professional and welcoming first point of contact for all visitors and callers, ensuring efficient communication, administrative support, and smooth front-office operations. The role supports day-to-day office activities by managing inquiries, coordinating appointments, and maintaining a well-organized reception area, contributing to a positive and professional workplace environment.

Job Responsibilities

• Attending all incoming calls and transferring them to the respective extensions


• Attending visitors and directing them to respective departments


• Keeping a record of all personal international calls


• Receiving of all company incoming letters, faxes, parcels, stamping, registering them in the incoming mail register and forwarding them to General Manager and later to the respective departments


• Maintaining records for all incoming and outgoing correspondence (both hard and soft copies) and Filing them (letters, faxes) in the respective files as per the serial number


• Co ordination with store keepers to send parcels/goods received at the office


• Distribution of duties to Company Driver(s) for proper delivery/collection of letters/parcels etc..


• Comply and implement the OHS & EMS policies


• Follow all HSE instructions, setting an example to others


• Stop any unsafe work/act and report to the HSE department


• Report immediately to the HSE if any Safety/Environmental concern is noticed in and around your working area

Others

Any other additional tasks the line manager may give and is within the scope of work

Job Requirements

• Diploma with experience in Telephone Etiquettes & knowledge of secretarial Duties


• 2 to 3 Years Experience

At Al Rostamani Group, we seek talented people who work hard to achieve great things. We consider not only your skills and experience, but also your passion for the role, your desire to learn and how well you align with our core values of care, commitment and vision.

Requirements: