Reception & Admin Coordinator – UAE Compliance

ECONSTRUCT DESIGN & BUILD Pvt Ltd.; Abu Dhabi; On-site; AED 89,000 - 134,000; Full time

Job summary

e.construct is seeking a detail-oriented Office Administrator in the UAE to manage documentation, onboarding, and PRO coordination. You will ensure confidentiality of files, support visa processes, and maintain compliance with UAE regulations.

The role requires 2–4 years in UAE office administration, proficiency with Microsoft Office, and the ability to work with multiple departments. Immediate joiners are preferred, with Dubai-based candidates favored.

Qualifications

• Bachelor's degree in Business Administration or related field.
• 2–4 years of experience in office administration or similar roles in the UAE.
• Familiarity with MOHRE and visa processes is an advantage.
• Strong organizational and coordination skills with attention to detail.
• Proficient in Microsoft Office (Excel, Word) and general documentation systems.
• Based in Dubai and knowledgeable about UAE labor and government regulations.
• Immediate joiners are preferred.

Responsibilities

• Office & Documentation Management: Maintain and update employee and administrative files, ensuring accuracy, organization, and confidentiality. Track and renew official documents.
• Onboarding & Compliance Support: Prepare documentation for new joiners, including contracts and ID requests; support license renewals and compliance documentation.
• PRO Coordination: Liaise with the PRO for visa applications, renewals, and cancellations; follow up on submissions.
• Administrative & Office Support: Reception duties, filing, scanning, scheduling, and coordinating with HR.
• Reporting & Tracking: Maintain trackers for document renewals, visa status, and onboarding progress.

Skills

Strong organizational skills

Coordination skills

Attention to detail

Familiarity with MOHRE

Office software proficiency

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Job description

e.construct is seeking a detail-oriented Office Administrator in the UAE to manage documentation, onboarding, and PRO coordination. You will ensure confidentiality of files, support visa processes, and maintain compliance with UAE regulations.

The role requires 2–4 years in UAE office administration, proficiency with Microsoft Office, and the ability to work with multiple departments. Immediate joiners are preferred, with Dubai-based candidates favored.