Real Estate Administrator

Propertysuite; Dubai; On-site; AED 167,000 - 279,000; Full time

Benefits offered by this job

Referral bonus

Job summary

PropertySuite in Dubai seeks a Real Estate Administrator focused on client coordination and platform operations. You’ll manage Ejari, DEWA, POA and RERA paperwork and coordinate verified providers to deliver services on time, keeping clients informed.

You will talk to international owners, chase documents, and ensure the Owner Portal reflects accurate status. This is a proactive, people-facing role that helps founders scale while maintaining high service quality.

Qualifications

• Organized and precise with strong attention to detail.
• Proactive, extroverted and able to chase what is missing.
• Familiarity with UAE real estate admin processes or quick learner.

Responsibilities

• Own the real estate admin: Ejari, DEWA, POA, title deeds and government portals.
• Coordinate delivery: brief and follow up with providers, chase quotes and documents.
• Keep clients informed: proactive status updates, timelines, and CRM records.
• Handle paperwork trail: file documents before government or bank deadlines.
• Show clients the platform: guide owners through their Owner Portal and status.
• Relieve founders: be the reliable operational contact for day-to-day admin.

Job description

All open roles

Careers at PropertySuite

Real Estate Administrator (Client Coordination & Platform Operations)

The operational backbone of every deal: Ejari, DEWA, POA and service coordination, all handled properly, so nothing slips and every client stays informed.

DubaiFull-timeSalaried, base + bonusesAdmin + client coordination

The opportunity

Why this seat

is different.

Behind every booked service is paperwork that has to be right the first time. Ejari, DEWA, power of attorney, title deeds, government portals. This is the seat that makes all of it happen.

PropertySuite sells real estate services to international owners who are rarely on the ground in Dubai: Golden Visa, handovers, property management, banking, snagging. Every one of those has forms, portals, providers and deadlines behind it. You run that admin end to end, coordinate the verified providers who deliver the work, and keep each client updated the whole way. You take the operational load off the founders so the business can scale without dropping quality.

This is a proactive, people-facing seat, not a back-office desk. You talk to clients, you chase providers, and where it helps you walk an owner through the platform itself. If you like things handled properly and you like being the person others rely on, this is your seat.

What you will do

• Own the real estate admin: Ejari registration, DEWA setup and transfers, power of attorney, title deed and RERA paperwork, and the government portals behind each service.
• Coordinate service delivery: brief and follow up with the verified providers who carry out each booked service, chase quotes and documents, and keep every case moving to completion.
• Keep clients informed: proactive status updates to international owners, clear timelines, and accurate CRM records at every step.
• Handle the paperwork trail: prepare, check and file documents so nothing is missing when a government or bank deadline lands.
• Show clients the platform: where it helps, walk an owner through their Owner Portal so they can see their properties, documents and service status themselves.
• Take load off the founders: become the reliable operational point of contact so day-to-day admin no longer sits on the founders' desk.

Who you are

• Organized and precise: you track many open cases at once, and nothing falls through the cracks.
• Proactive and extroverted: you pick up the phone, chase what is missing, and keep people moving without being asked twice.
• Comfortable with UAE real estate admin (Ejari, DEWA, POA, RERA and DLD portals), or able to learn it fast.
• Calm and clear with international clients, firm and precise with providers and government desks.
• Fluent English; additional languages are a plus given our international owner base.
• Coordination, real estate administration, PRO or client-service experience is a strong plus.

What you get

A stable base with clean, transparent bonuses on the work you deliver.

Salaried base + case bonuses

• Base salary: a stable monthly base paid via WPS. The exact figure is confirmed at offer stage.
• Case bonuses: a fixed bonus per completed case (handover, snagging, service delivery), on top of your base.
• Quality bonus: paid on meeting client-satisfaction and on-time thresholds with low rework and no escalations.
• Payout rule: base is monthly via WPS; case bonuses follow completed cases.

This is a salaried seat: predictable income plus clean bonuses that reward throughput and quality. Exact figures are confirmed at offer stage.

Visa sponsorship

• As a licensed company we sponsor and process your UAE work visa, from paperwork to issuance. That part is on us.

Growth path

• First in line to lead: as service volume grows, this function is planned to expand. A strong performer here is first to take on a lead role, with enhanced incentives.
• Broaden your scope: grow from admin into full client coordination and account ownership across the service menu.

How we hire

Fast, transparent, no black box.

Fast, transparent process. You always know where you stand.

Know someone who might be interested? If someone you refer joins and stays 60 days, there is a AED 1,000 referral bonus for you. They must name you in their application, not retroactively.