Purchasing & Receiving Officer

RIXOS; Abu Dhabi; On-site; AED 60,000 - 90,000; Full time

Job summary

RIXOS in Abu Dhabi is seeking a purchasing professional to streamline day-to-day procurement, receive goods, and coordinate with suppliers per hotel policies. The role focuses on timely deliveries, accurate documentation, and cost control within a dynamic hotel environment.

You will collaborate with hotel departments to ensure proper handling of goods, accurate recording, and strict adherence to health and safety standards, while maintaining strong supplier relationships and efficient inventory

Qualifications

• Previous experience in purchasing, receiving, procurement, stores, or a similar role, preferably within a hotel or hospitality environment.
• Knowledge of purchasing and receiving procedures and documentation.
• Good understanding of supplier coordination and basic cost-control principles.
• Strong attention to detail and numerical accuracy.
• Good organizational and time-management skills.
• Ability to identify discrepancies and resolve receiving issues efficiently.
• Good communication and interpersonal skills.
• Proficiency in Microsoft Office; experience with hotel procurement or inventory systems is an advantage.

Responsibilities

• Manage day-to-day purchasing activities in accordance with hotel policies and approved procedures.
• Prepare and process purchase orders based on approved requisitions and operational requirements.
• Coordinate with suppliers to obtain quotations, confirm prices, availability and delivery schedules.
• Receive and inspect all incoming goods and supplies delivered to the hotel.
• Verify delivered items against purchase orders, delivery notes, specifications, quantities and quality standards.
• Identify and report discrepancies, damaged goods, incorrect deliveries or quality issues to the relevant departments.
• Ensure all receiving documents are accurately completed and properly recorded.
• Coordinate with the Stores and relevant hotel departments for the proper handling and storage of received items.
• Maintain accurate records of purchases, deliveries, invoices and receiving reports.
• Ensure proper documentation and approvals are obtained before processing purchases and receiving goods.
• Assist with monitoring supplier performance, pricing, delivery times and product quality.
• Follow hotel standards for food, beverage, operating supplies, equipment and other purchased items.
• Ensure compliance with health safety hygiene and food safety requirements when receiving food and beverage products.
• Conduct regular checks to ensure received goods meet agreed specifications and standards.
• Work closely with Finance to ensure purchasing and receiving records match invoices and supporting documents.
• Support inventory control and stock management activities when required.
• Maintain professional relationships with suppliers and internal departments.
• Ensure confidentiality, accuracy and integrity of purchasing and receiving information.
• Perform other duties and responsibilities assigned by the management.

Skills

Purchasing

Receiving

Supplier coordination

Cost control

Attention to detail

Communication

MS Office

Tools

Hotel procurement systems

Job description

The role requires close coordination with suppliers purchasing finance stores and hotel departments to ensure timely availability of quality products while maintaining accurate documentation and cost control b b b

Key Responsibilities

• Manage day-to-day purchasing activities in accordance with hotel policies and approved procedures
• Prepare and process purchase orders based on approved requisitions and operational requirements
• Coordinate with suppliers to obtain quotations, confirm prices, availability and delivery schedules
• Receive and inspect all incoming goods and supplies delivered to the hotel
• Verify delivered items against purchase orders, delivery notes, specifications, quantities and quality standards
• Identify and report discrepancies, damaged goods, incorrect deliveries or quality issues to the relevant departments
• Ensure all receiving documents are accurately completed and properly recorded
• Coordinate with the Stores and relevant hotel departments for the proper handling and storage of received items
• Maintain accurate records of purchases, deliveries, invoices and receiving reports
• Ensure proper documentation and approvals are obtained before processing purchases and receiving goods
• Assist with monitoring supplier performance, pricing, delivery times and product quality
• Follow hotel standards for food, beverage, operating supplies, equipment and other purchased items
• Ensure compliance with health safety hygiene and food safety requirements when receiving food and beverage products
• Conduct regular checks to ensure received goods meet agreed specifications and standards
• Work closely with Finance to ensure purchasing and receiving records match invoices and supporting documents
• Support inventory control and stock management activities when required
• Maintain professional relationships with suppliers and internal departments
• Ensure confidentiality, accuracy and integrity of purchasing and receiving information
• Perform other duties and responsibilities assigned by the management

Previous experience in purchasing, receiving, procurement, stores, or a similar role, preferably within a hotel or hospitality environment .Knowledge of purchasing and receiving procedures and documentation.Good understanding of supplier coordination and basic cost-control principles.Strong attention to detail and numerical accuracy.Good organizational and time-management skills.Ability to identify discrepancies and resolve receiving issues efficiently.Good communication and interpersonal skills.Proficiency in Microsoft Office; experience with hotel procurement or inventory systems is an advantage.Ability to work effectively with multiple departments in a fast-paced hotel environment.Good command of English; additional languages are an advantage.