Projects and Materials Coordinator

Tashkeel; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

Tashkeel in Dubai seeks a Projects and Materials Coordinator to maintain clear, organized project documentation and manage both digital and physical material samples. You will work with the Project Manager and Tasmeem design team to ensure information is accurate, up-to-date, and accessible across all active projects.

Responsibilities include updating records in ZOHO, tracking timelines, coordinating with design and production teams, and auditing the materials library to ensure inventory

Qualifications

• 3–5 years of experience in coordination, documentation, or materials-related role.
• Experience in design, interiors, architecture, or production environments preferred.
• Strong organizational and administrative skills with high attention to detail.
• Experience using project management systems such as ZOHO or similar platforms.
• Ability to manage digital systems and physical inventories.
• Strong communication skills and ability to work across multiple teams.

Responsibilities

• Maintain and update all project records within ZOHO ensuring accuracy and completeness at every stage.
• Track project timelines, milestones, team assignments and status updates across all active jobs.
• Support the Project Manager in maintaining structured and traceable workflows.
• Create and maintain a centralized materials database; catalogue material samples and record specifications, suppliers, costs, and usage.
• Label, store, and retrieve material samples; track movement between teams, projects, and vendors.
• Coordinate with the Tasmeem design team to document material selections and updates.
• Oversee organization of the materials library; conduct periodic audits to match physical inventory.

Skills

Organizational skills

Administrative skills

Communication skills

Digital systems

Physical inventories

ZOHO

Cross-team collaboration

Education

Bachelor's degree in Business Administration, Operations, Supply Chain, or related field

Tools

ZOHO or similar PM systems

Job description

Tashkeel and Tasmeem Tashkeel operate across art design and production delivering projects that move from concept through to fabrication and installation This role supports the structure behind that process The Projects and Materials Coordinator is responsible for maintaining clarity across project documentation and material resources The role ensures that all project information is accurately recorded updated and accessible while also managing the physical and digital tracking of material samples used across projects Working closely with the Project Manager and Tasmeem design team this position plays a key role in aligning information materials and workflow

Key Responsibilities

Project Documentation and System Management

Maintain and update all project records within ZOHO ensuring accuracy and completeness at every stage Track project timelines milestones team assignments and status updates across all active jobs Ensure all briefs meeting notes RFIs approvals and revisions are properly documented and stored Support the Project Manager in maintaining structured and traceable workflows

Materials Tracking and Database Management

Create and maintain a centralized materials database for Tashkeel and Tasmeem Tashkeel Catalogue all material samples including finishes fabrics metals woods and bespoke elements Record specifications suppliers costs and usage across projects Ensure each material sample is labeled stored and easily retrievable Track the movement of materials between teams projects and external vendors

Coordination with Design and Production Teams

Work closely with the Tasmeem design team to document material selections and updates Ensure material choices are recorded and aligned with project specifications Coordinate with suppliers and manufacturers to gather material information and samples when required Support the transition from design to production through accurate documentation

Inventory and Physical Organization

Oversee the organization of the materials library within Tashkeel Ensure storage systems are maintained and updated regularly Conduct periodic audits of materials to ensure records match physical inventory

Communication and Alignment

Act as a support link between the Project Manager and design team Ensure all stakeholders have access to the most up-to-date project and material information Flag missing information discrepancies or gaps in documentation

3 to 5 years of experience in a coordination, documentation, or materials-related role Experience working within design, interiors, architecture, or production environments is preferred Strong organizational and administrative skills with high attention to detail Experience using project management systems such as ZOHO or similar platforms Ability to manage both digital systems and physical inventories Strong communication skills and ability to work across multiple teams Ability to handle multiple projects and maintain structured workflows

Preferred Profile

• Bachelor's degree in Business Administration, Operations, Supply Chain, or a related field
• Experience managing materials libraries or sample tracking systems
• Familiarity with design terminology, materials, and fabrication processes
• Strong systems-thinking mindset with the ability to create and maintain order across complex workflows